Chief of Staff at Improve Your Tomorrow

Job Details

Job Location

Sacramento, CA

Position Type

Full Time

Education Level

Bachelors

Salary Range

$100000.00 - $130000.00 Salary/year

Travel Percentage

Up to 25%

Job Category

Executive

Job Posting Date(s)

End Date

02/03/2026

Description

Position Overview

IYT is seeking a highly organized, strategic, and mission-driven Chief of Staff to support the CEO in maximizing organizational effectiveness and leadership impact. The Chief of Staff will serve as a critical thought partner and right-hand to the CEO, overseeing a wide range of operational and strategic responsibilities. This role is central to strengthening our board governance, driving strategic projects, optimizing the CEO’s time and priorities, and ensuring high-functioning executive and board leadership.

Job Summary

Key Responsibilities:

• Board Governance (40%)
• Manage all logistics and operations for the National Board of Directors and Regional Boards of Advisors.
• Develop and maintain a calendar of board meetings and ensure timely preparation of meeting materials (agendas, presentations, reports, and minutes).
• Serve as a liaison between the CEO and board members to maintain strong engagement and communications.
• Support recruitment, onboarding, and stewardship of board members.
• Track and ensure follow-through on board action items and strategic directives.
• Strategic Initiatives (25%)
• Serve as project manager on CEO-led strategic initiatives, including organizational priorities, partnerships, and special projects.
• Conduct research, prepare briefing materials, and track deliverables related to key initiatives.
• Help align projects with IYT’s strategic plan and annual goals.
• Coordinate cross-departmental collaboration and ensure timelines are met for CEO-sponsored efforts.
• Executive Scheduling & Workflow Optimization (20%)
• Manage the CEO’s complex calendar with a strong understanding of organizational priorities.
• Anticipate needs, flag conflicts, and ensure time is allocated to high-leverage activities.
• Prepare the CEO in advance of meetings with background briefs, talking points, and documents.
• Prioritize inbound requests for the CEO’s time and determine appropriate responses.
• C-Suite Meeting Management (10%)
• Plan and coordinate bi-weekly C-suite meetings, including agenda development, logistics, note-taking, and follow-up tracking.
• Ensure alignment between departments and help hold C-suite members accountable to shared goals and actions.
• Identify opportunities to improve the cadence, culture, and impact of leadership meetings.
• Administrative & Executive Support (5%)
• Draft, edit, and format correspondence, reports, presentations, and internal communications.
• Support preparation for key speaking engagements, conferences, or donor events.
• Assist with travel planning, expense tracking, and special event coordination.
  
  

Additional duties as assigned.

Benefits

• Benefits include Medical, Dental, Vision, Life AD&D, Voluntary Life AD&D, EAP and a 403(b) retirement with 3% employer match after one year of employment. We also provide 2 weeks of accrued paid vacation and paid time off for school breaks.
  
  

Requirements

Days & Hours:

• Monday to Friday, 8:30-5:00 pm. Occasional weekends and evenings
  
  

Work Environment

• This position works out of our National HQ office in Sacramento
  
  

Travel Frequency

• Travel is required for organizational wide events and trainings
  
  

Physical Requirements

• This role is in a stationary position 50% or more of the time
  
  

Qualifications

Must Haves

• Believe in the mission, vision, and values of IYT
• Knows and can successfully articulate the organization and program mission, vision, and values to other stakeholders and collaborators;
• Proven experience supporting senior executives, with at least 5 years in a Chief of Staff, project management, or nonprofit leadership support role.
• Strong board governance expertise, including managing board meetings, preparing materials, and tracking follow-through.
• Exceptional communication skills, with the ability to draft briefs, talking points, reports, and represent the CEO professionally.
• High-level project management ability, including managing cross-departmental initiatives and driving deadlines.
• Advanced organizational and prioritization skills, including expert calendar management, anticipating needs, and protecting executive time.
  
  

Education & Experience

• Related Bachelor's degree from an accredited university.
• 5+ years of experience supporting senior executives or nonprofit leadership.
• Experience with board governance, including preparing board materials and managing board logistics.
• Demonstrated success in project management and driving cross-functional initiatives.
• Experience managing executive schedules, priorities, and communications.
• Background in nonprofit, education, policy, politics, government, philanthropy, or mission-driven environments strongly preferred.
  
  

Computer Skills

• High proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Slides, Drive), and Zoom for virtual collaboration.
• Experience using project management tools such as Monday.com or Asana,
• Ability to create and format presentations, reports, and briefing documents.
• Comfortable using Salesforce CRM, board portals, and other organizational systems.
  
  

Apply Now

Legal First Name*

Legal Last Name*

Email*

Confirm Email*

Phone*

search

search

No results found.

Do you consent to receiving text communications related to your job application via SMS from IMPROVE YOUR TOMORROW, which may include autodialed and automated messages, at the mobile number provided? Message frequency may vary and applicable data rates may apply.*

Yes/No * Yes No

Attach Resume/CV*

Choose File

chevron_left

Sign In

Welcome ! It looks like you have an account with this email. Please enter your password to complete your application.

Password*

Forgot password?

Thanks!

An email has been sent to you with a password to access your account.

Ready for the next step?

Add your availability!

Apply

Apply Now

Legal First Name*

Legal Last Name*

Email*

Confirm Email*

Phone*

search

search

No results found.

Do you consent to receiving text communications related to your job application via SMS from IMPROVE YOUR TOMORROW, which may include autodialed and automated messages, at the mobile number provided? Message frequency may vary and applicable data rates may apply.*

Yes/No * Yes No

This value is required.

Attach Resume/CV*

Choose File

chevron_left

Sign In

Welcome ! It looks like you have an account with this email. Please enter your password to complete your application.

Password*

Forgot password?

Thanks!

An email has been sent to you with a password to access your account.

Ready for the next step?

Add your availability!