Office Administrative Assistant at InterDev

The Role

The Office Administrative Assistant supports InterDev’s daily operations by ensuring efficient office management and providing employees with the resources they need to succeed. This role combines administrative support, facilities coordination, and employee engagement functions. The ideal candidate is highly organized, dependable, and collaborative, with strong communication and multitasking skills.

We have a compassionate and fun-loving culture and seek employees who thrive under those conditions and promote those values.

Essential Functions

Administrative Support

• Provide general administrative assistance to company leadership and teams.
• Coordinate with various departments to support smooth communication and daily office operations.
• Manage internal and client documentation, digital filing, and version control.
• Support scheduling, meeting coordination, and company communication updates.
• Assist in event planning and management for client meetings, company functions, or community events.
• Serve as backup to HR for onboarding coordination and employee engagement initiatives.

Facilities & Office Operations

• Oversee general office organization, cleanliness, and maintenance coordination.
• Manage inventory and ordering for office supplies, kitchen supplies, and snacks.
• Coordinate deliveries, shipping, and incoming mail.
• Oversee vending machine inventory and servicing.
• Serve as the primary point of contact for property management, facility vendors, and service providers.
• Act as Fire Warden and maintain facility safety and compliance procedures.
• Maintain and organize the storage room and supply areas.
• Support the uniform program, ensuring consistency, distribution, and inventory management.
• Manage company swag and branded merchandise.

Employee & Event Support

• Assist with internal event planning including in-office activities, holiday events, and team outings.
• Coordinate employee headshots and assist with internal communications that are non-HR specific.
• Help promote employee engagement through communication updates, recognition efforts, and office culture initiatives.

Additional Responsibilities

• Perform other duties as assigned by the COO and other company leadership to ensure smooth day-to-day office operation.

Competencies

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft 365, including Outlook, Teams, Excel, SharePoint, and PowerPoint.
• Professionalism and confidentiality in handling sensitive information.
• Attention to detail and ability to multitask.
• Customer-service mindset and collaborative approach.
• Ability to work indiscriminately with various individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Educational and Professional Qualifications

• Associate or bachelor’s degree preferred.
• 1-3 years of experience in an administrative, office coordination, or similar role.
• Demonstrated experience supporting event planning and coordination.
• Experience coordinating office supplies, facilities, or vendor relationships preferred.

Reports to:

• Chief Operating Officer

About InterDev

At InterDev, we take pride in our proven track record of delivering unparalleled Information Technology Management Support and Security services. Over the years, we have consistently met the diverse needs of commercial businesses, government bodies, and nonprofits across the Southern and Mideastern regions of the United States. In addition to managing and hosting IT operations for our valued clients, we distinguish ourselves as pioneers in Geographic Information Services and cutting-edge Telecom/VoIP technologies.

We're committed to excellence, setting the bar high for service quality while proudly leading the way in our field. Our team at InterDev values its members and is fully devoted to:

• Work/life balance
• Job satisfaction
• Professional development opportunities
• Health & wellness

We offer comprehensive benefits which include 401(k) with employer contributions, health, disability, and life insurance. We support our team members’ professional development with company funded continuing education programs, employee incentives, and hands-on experience in a wide variety of configurations, systems, and application environments.

Work Environment

This position operates in a professional office setting and involves regular use of standard office equipment, including computers, phones, and printers.

Physical Demands

The role is primarily desk-based, with extended periods of sitting and regular use of a computer and telephone. Occasional physical tasks may include lifting or moving light materials (up to 15 pounds).

Position Type and Expected Hours of Work

This is a full-time, exempt position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5:30 p.m.

This role has requirements for in-person work.

Additional Eligibility Qualifications

Candidate must successfully complete background screening and drug screening upon acceptance of position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

AAP/EEO Statement

InterDev is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on the following protected classes: age (40 and older), race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. InterDev is dedicated to the fulfillment of this policy in regard to all aspects of employment, including, but not limited to, recruiting, hiring, placement, transfer, training, promotion, rates of pay, other compensation, termination, and all other terms, conditions, and privileges of employment.

InterDev values the diversity that military service brings to our workforce. Veterans, reservists, and National Guard members are encouraged to apply. Your service is valued here, and we welcome the opportunity to consider your application.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.