HR Coordinator at Scheels

Job Details

Description

Scheels Company Goals:

We strive to be the best retailer in the USA in the eyes and minds of our customers, associates, and business partners.

Overview

The HR Coordinator provides essential administrative support to Human Resources Leaders, managing a diverse array of HR tasks to ensure efficient processes. This role is crucial for applying compliance and best practices across all facets of HR, including culture, onboarding, training, benefits, associate relations, performance reviews, and document retention, thereby contributing to the sustained strength of Scheels' culture. Due to the nature of this position, a high level of confidentiality must be maintained at all times.

Responsibilities

HR Compliance

• Knowledge of HR practices, policies, and procedures, as well as local, state, and federal employment laws
• Become an expert in the E-Verify and I-9 processes
• Manage Employment Law Poster updates for all store locations
• Coordinate the logistics of New Associate Orientations
• Lead key fob management on the Scheels Campus
• Be a resource to store locations for background checks and drug test compliance
  
  

Document Management

• Upload and organize associate documents into the Scheels HRIS database
• Assist in creating and managing job descriptions and job postings
• Ensure record retention compliance with all documentation
• Manage the conversion of documents from the Scheels internal drive to the Google Drive.
• Organize all policies, forms, and procedures
  
  

Employee Recognition

• Coordinate recognition programs for the Scheels Campus, such as birthdays, anniversaries, life events, and Veterans’ Day, as well as the Associate of the Month program
• Order and organize recognition supplies for the Scheels Campus
• Order and track the Helping Hands and Scheels Gives Back shirts inventory
  
  

Coordinator

• Ensure associate reviews are tracked, recorded, and received on time each month
• Coordinate all responsibilities on the HR Team checklist
• Update and manage the HR Directory
• Maintain the HR Supply site
• Assist with career fair logistics
• Assist the Human Resources Leaders with HR University logistics
• Assist the Human Resource Leaders with other administrative tasks
• Promote Scheels culture and benefits through regular and positive associate interactions
• Respond to all associate and leader inquiries in a timely and professional manner
• Maintain a high level of confidentiality when dealing with sensitive employee information and/or communication
• Ability to be organized, multi-task, and maintain all aspects of the Human Resources Coordinator position
• Detail-oriented and maintains a high level of accuracy
• Perform work efficiently and effectively in a fast-paced environment
• Exercise judgment and tact and be able to effectively work with all levels within the organization in the application of rules, regulations, policies, and procedures in dealing with others in difficult, sensitive, and confidential situations
• Strong computer and problem-solving skills
• Strong oral / written communication and presentation skills to communicate effectively and promptly with all levels of the organization
• Be professional in appearance and attitude; contribute to a positive team atmosphere by treating others with respect and consideration while taking pride in being part of a winning team
• Ability to work the assigned schedule, which is typically Monday through Friday daytime hours, but may include some evening or weekend hours as needed
  
  

Requirements

Customer Service

• Genuinely and consistently treat co-workers, customers and business partners like they are the most important person including eye contact, a smile and a genuine “Thank you”.
  
  

Culture

• Approach daily tasks, projects and follow-up communication with energy and sense of urgency.
• Cultivate a deep desire to become a knowledge expert in their role with the ability to apply their knowledge and experience with great impact.
• Show respect and appreciation for others and Scheels.
• Arrive at work and meetings 10 minutes early.
  
  

Team Mentality

• Genuine interest and action in helping others before yourself, regardless of recognition or reward.
• Ability to mentor and lead, creating a family atmosphere within your workspace to encourage constant growth amongst your team.
  
  

Teach-ability

• Consistent eagerness to listen, learn, apply knowledge and accept critical feedback.
• Ability to adapt to a changing work environment.
• Ability to apply concepts of basic math, grammar, punctuation and spelling.
  
  

Dress Code

• Meets Scheels dress and grooming expectations in support of a professional, clean and welcoming environment for customers, co-workers and business partners.
  
  

Efficiency

• Demonstrate pride and ownership of their work while meeting expected deadlines.
  
  

Education & Experience

The ideal candidate will have an Associate’s degree in Human Resources, Business Administration, or a related field is preferred. Prior Human Resource experience is preferred.

Physical Requirements/Lifting Requirements

Must be able to sit, stand (for extended periods of time), bend at the waist, climb, stoop, kneel, crouch, reach, walk, push/pull, lift, talk, and hear with or without reasonable accommodation.

Sedentary work – Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Roles are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Scheels cares about the health and safety of our Associates. Associates are expected to follow all safety procedures and perform their job duties in a fashion that minimizes the risk of injury.

Benefits

To see a full list of benefit offerings from Scheels visit scheels.com/careers

EQUAL EMPLOYMENT OPPORTUNITY

Scheels is an equal employment opportunity employer providing equal employment opportunities to individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Scheels will provide reasonable accommodations for qualified individuals when appropriate.