Principal Office Assistant - Records Unit (Part-Time) at City of Coral Springs

The Coral Springs Police Department has a diverse workforce, with an authorized strength of 230 police officers and over 99 civilian members, who are dedicated to providing the highest level of professional service to our citizens, businesses and the visitors we serve. We are nationally accredited, as an Accreditation with Excellence Agency in both Law Enforcement and Communications, through the Commission on Accreditation for Law Enforcement Agencies (CALEA) as well as a Meritorious Agency at the state level through the Florida Commission for Law Enforcement Accreditation (CFA).

This level of service has allowed Coral Springs to enjoy one of the lowest crime rates in Florida for cities with a population of over 100,000 residents. By incorporating a number of problem solving initiatives throughout the community, such as the Burglary Enforcement And Reduction Unit, the Make a Call Make a Difference community crime campaign and having a School Resource Officer in every public school, our staff is committed to the City of Coral Springs' mission statement: to be the premier city in which to live, work and raise a family.

For more information on our City and Police Department, please visit the following sites:

Coral Springs Police Department Employment Information:https://www.joincspd.com

Coral Springs Police Department website:Â https://www.coralsprings.org/Government/Departments/Police

Coral Springs Police Department Facebook Page:facebook.com/coralspringspolice

Coral Springs Police Department Instagram:instagram.com/coralspringspd

Under limited supervision, the purpose of the position is to provide responsible, administrative support to the Records Unit. Employees in this classification are accountable for the accuracy of both routine and non-routine administrative support duties performed as dictated by the nature of department. Position is distinguished from that of the Office Assistant by the degree of accountability of the work, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a higher degree of independence, only projects with that are highly complex will have oversight by the immediate supervisor.

• Data consolidation/name merging via RMS software system.
• Scanning of all old homicide/sex battery cases.
• Records disposition (destruction of cases/shredding) and updating in computer.
• Process Records request from the public.Â
• Validation of reports (check in Onbase to make sure reports scanned correctly).
• Retrieve and return phone messages from staff that are out of the office.
• Back up to staff that are out of office including but not limited to the Police Department lobby.
• U.S. mail distribution for the Department.
• Mailing out notices and handle returned mail.
• Data entry of citations.
• Fulfill records requests for internal/external customers.
  
  

Position Schedule

Monday-Thursday: 12:30pm-4:30pm

Friday: 12:00pm-4:00pm

• High School Diploma or GED.
• Three (3) to four (4) years of progressively responsible experience and/or training in administrative/secretarial support functions; or an equivalent combination of education, training, and experience.
• Ability to type a minimum of 40 WPM, operate programs such as the Microsoft Suite, and draft correspondence.Â
  
  

EXAMINATION PROCESS

The following includes all steps required to process for the position. Continuing with each step of the process is contingent upon successfully completing the previous step. Candidates can be dismissed at any point throughout the consideration process. Communication regarding scheduling and updates will be posted to your governmentjobs.com account, please check your account regularly.

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• Apply via our online application
• Formal Interview
• Computerized Voice Stress Analysis Examination and Fingerprints
• Extensive Background Investigation
• Post-Offer Drug Test
• Completion of 12-month probationary period
  
  

The Coral Springs Police Department is firmly committed to offering an equitable, drug-free work environment. We do not discriminate in any employment related decisions on the basis of race, color, religion, national origin, sex, age, disability or other similar factors that are not job-related. This commitment is practiced in all aspects of our personnel policies, programs, practices, recruitment, examination, appointment, training, promotion, retention and other related activities. When requested, the Coral Springs Police Department will make reasonable accommodations for individuals with disabilities. Please contact the Human Resources Unit at [email protected] if special assistance is needed.