Senior Project & Operations Coordinator at Stateside Associates

Join The Leading State Level Government Affairs Firm

Stateside Associates is the leading state and local government affairs firm in the nation, providing comprehensive policy intelligence, lobbying coordination, and strategic consulting to Fortune 500 companies, trade associations, and nonprofits. Our bipartisan team helps clients navigate complex political environments and shape effective public policy outcomes across all 50 states.

About The Role

Stateside Associates is seeking a Senior Project & Operations Coordinator to support our growing Government Affairs practice. This position plays a critical role in managing client projects, coordinating internal operations, and providing direct executive support to the Senior Vice President of Government Affairs & Strategic Growth. We’re seeking a candidate who thrives in a fast-paced, mission-driven environment and excels at balancing multiple priorities—from client deliverables and project timelines to scheduling, communications, and travel coordination. This role offers a unique opportunity to work at the intersection of government affairs, technology policy, and strategic consulting, helping to advance Stateside’s work for our clients.

This position reports directly to the Senior Vice President, Government Affairs & Strategic Growth, and collaborates closely with both internal operations and client-facing teams.

Duties Of The Position

• Support the Senior Vice President (SVP) in managing client deliverables, project timelines, and internal workflows.
• Coordinate and manage scheduling of internal and external calls, meetings, and events for the SVP and client partners.
• Handle travel coordination, including flight, hotel, and on-site logistics for the SVP and supporting team members.
• Maintain detailed records of project activities, deadlines, and communications across multiple workstreams.
• Assist in preparing weekly reports, meeting summaries, and briefing materials for client and leadership meetings.
• Track progress against key performance indicators (KPIs) and ensure timely completion of all deliverables.
• Collaborate with Government Affairs Managers to maintain alignment across policy initiatives and designated states.
• Support planning and coordination of policy workshops, roundtables, and special events.
• Serve as the operational point of contact for internal teams on matters related to the SVP’s portfolio.
• Provide administrative and operational assistance to ensure efficiency, accuracy, and high-quality output in all client-facing engagements.