Coordinator, Project Management at Annalect

About Annalect

Annalect is the Data & Technology arm of Omnicom Media Group

Annalect’s 4,000+ innovators leverage data and technology to help clients across Omnicom build relationships that matter — whether that means fostering consumers’ trust in brands, building new experiences, or delivering advanced analytics where it’s most needed. Annalect is the driving force behind Omni, Omnicom’s unique open operating system, which works hand-in-hand with clients’ and partners’ data and tools, to orchestrate better marketing outcomes.

Annalect’s unique approach to data and technology – one that relies on transparency, neutrality, and interoperability – allows us to deliver purpose-built and scalable solutions that make data actionable. Our advanced teams of product leaders, data scientists, consultants, and engineers enable us to meet the business goals of our internal and external clients.

About Annalect

Annalect is the Data & Technology arm of Omnicom Media Group

Annalect’s 2,000+ innovators leverage data and technology to help clients across Omnicom build relationships that matter — whether that means fostering consumers’ trust in brands, building new experiences, or delivering advanced analytics where it’s most needed. Annalect is the driving force behind Omni, Omnicom’s unique open operating system, which works together with clients’ and partners’ data and tools, to orchestrate better marketing outcomes.

Annalect’s unique approach to data and technology – one that relies on transparency, neutrality, and interoperability – allows us to deliver purpose-built and scalable solutions that make data actionable. Our advanced teams of product leaders, data scientists, consultants, and engineers enable us to meet the business goals of our internal and external clients.

Position Overview

This is a fantastic opportunity to work within a dynamic and diverse team servicing a strategic account for Annalect and Omnicom. This account is a network-wide client that operates in a coordinated manner with many agencies across Omnicom and consists of concurrent projects managed coherently as a program. You will be an integral part of Annalect’s project management team, supporting the flawless delivery of multiple projects that leverage skills in proposal planning and delivery, resource planning, burn and forecasting, financial performance data analytics, and risk management.

This Role Sits Within The Intersection Of Project Management And Business Operations, Offering An Opportunity To Make a Large Impact Driving Tangible Business Value Through:

• Information management – gathering, organizing, and analyzing information to generate consistent, high-quality and timely outputs, and to support data-driven business decision making
• Continuous operational improvement – optimizing processes and services to increase efficiency, reduce waste, and improve overall business performance
• High-impact communication – focused on purpose, context, action plans, and potential risks to achieve proper stakeholder awareness and alignment, effective actions and efficient outcomes
• Agility, resilience, and speed – responding to changes and/or roadblocks, and pivoting plans to succeed in meeting the complex and volatile business demands
  
  

Qualifications And Required Skills

• Must be detail-oriented with a strategic and analytical mindset, and experience working with data to drive insights and decision-making
• Exceptional communication and interpersonal skills with the ability to effectively engage and collaborate across all levels of the organization  
• Demonstrated ability to thrive in a fast-paced environment and adapt quickly to evolving circumstances
• Highly organized, with the ability to manage competing projects and deadlines simultaneously
• Adept at problem-solving and identifying when to escalate roadblocks and hurdles
• Brings a positive, solution-focused attitude and resilient mindset to their work with a desire to continuously improve
• Skilled at managing complexity and a lot of moving parts, without getting overwhelmed. Brings a sense of order and process to that chaos
  
  

Education & Experience

• Bachelor’s degree from an accredited institution or two years of relatable work experience
• Competency in Microsoft platform (Excel, PowerPoint, Word). Strong Excel expertise using complex formulas and functions (e.g., XLOOKUP, IF, COUNT, SUMIFS), creating PivotTables, and using data validation preferred
• Project management and/or business operations experience preferred
• Experience using project management and resource management software tools (Smartsheet, Workfront, etc.) is a plus
• Experience working in an agency environment and/or cross-functional team setting preferred
• Exposure to working on highly regulated accounts is a plus
  
  

Key Responsibilities

• Facilitate the collection, review, and submission of information associated with projects’ proposals and scope modifications, resource planning and funding management, labor billing substantiation documentation, and scope delivery close-out
• Assist with projects’ funding and resource utilization data analysis to help identify, flag, and mitigate potential risks
• Collaborate with cross-functional stakeholders to troubleshoot and resolve issues with resource burn and forecasting, and billing substantiation documentation
• Monitor project management and business operations activities compliance, and support resources in their adherence to procedures and standards
• Support the development and maintenance of process documentation and training materials to foster proper adoption and accountability
• Help design, build, and maintain information management systems to support data-driven decision making and project management activities delivery
  
  

Perks of working at Annalect

• Culture! We have an incredibly fun, collaborative, and friendly environment, and often host social and learning activities such as game night, speaker series, and so much more!
• Generous vacation policy. Paid time off (PTO) includes vacation days, personal days, and a Summer Friday program
• Extended time off around the holiday season. Our office is closed between Xmas and New Year to encourage our hardworking employees to rest, recharge and celebrate the season with family and friends
  
  

This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, benefits include: health insurance, vision insurance, dental insurance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, vacation days, sick days, personal days, paid parental leave, paid medical leave, and STD/LTD insurance benefits.

Compensation Range

$49,000—$70,000 USD

This role is hybrid, requiring three (3) days per week in the office. The remaining two (2) days may be worked remotely. Specific in-office days will be discussed during the interview process, with flexibility to align with team needs. Please note that the number or required in-office days may be adjusted over time, potentially increasing the number of required in-office days based on business needs.

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