Capital Improvement Program Administrator at City of Durham

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Hiring Range: $77,507 - $98,820

Hours/Shift: 8:00am - 5:00pm

The Budget and Management Services Department works to solve Durham's biggest challenges. We are innovators, managing City resources like they're our own, guiding the City's future through strategic planning and encouraging a culture of innovation and continuous improvement through special projects, partnerships and trainings. If innovating to solve challenges drives you, too, join our team in Durham!Â

The Budget and Management Services (BMS) Capital Improvement Plan (CIP) Administrator provides enterprise-wide coordination of the City's CIP program. The position reports to one of BMS' Assistant Directors as a member of a six-person team dedicated to the annual budget and CIP. The successful candidate will have a solid understanding of public sector capital project management, multiyear project forecasting, project prioritization and evaluation, and communication of complex project data. The CIP Administrator also serves as the operating budget analyst for one or more CIP project-delivery departments.

This position functions as a team lead within the Budget and Management Services department, providing direction to supporting analysts as needed. There is a possibility of formal supervisory responsibilities for the well-qualified candidate. The CIP Administrator works closely with project-delivery staff in other departments including Finance, General Services, Parks and Recreation, Environmental and Streets Services, Fleet, Water Management, and more. Examples of regular activities include reviewing project data spreadsheets with project managers, discussing multiyear funding options with the City's Debt Administrator, and reporting on project progress to the City Council.

The City is currently implementing several new technology systems that will help in the development and management of the CIP. Candidates should be comfortable with technology and be able to develop standard procedures, documentation, and training for users. The right candidate will find many opportunities to learn and grow as we continually work to improve the City's CIP program.

CIP System Administration & Process Management

• Develops and maintains CIP budget process schedules and timelines.
• Serves as CIP team lead, providing training and instruction to budget staff.
• Develops work schedules and manages assigned projects.
• Analyzes and reviews CIP budget submissions from departments.
• Posts and audits CIP budget amendments and transfers.
• Creates and updates training materials for the CIP system and processes.
  
  

Reporting & Documentation

• Prepares complex financial reports, memos, and presentations for leadership and City Council.
• Coordinates development of the multi-year Capital Improvement Plan and quarterly updates.
• Drafts the CIP Budget Ordinance across all funding sources.
• Creates narrative and fiscal reports for various stakeholders including the public.
  
  

Stakeholder Engagement & Collaboration

• Works with internal departments and external agencies throughout the CIP development cycle.
• Coordinates with Finance departmental staff to develop comprehensive CIP budgets.
• Convenes and facilitates meetings with key stakeholders.
• Prepares presentations and recommendations for City Council approval.
• Communicates technical and general information to diverse audiences.
  
  

Financial Management & Analysis

• Prepares complex financial projections and analyzes trends to forecast budget needs.
• Manages accounts and funds across multiple capital projects.
• Evaluates programs and initiatives for effectiveness and fiscal impact.
• Reviews departmental budgets, spending patterns, and performance metrics.
• Prepares and posts budget amendments while ensuring compliance with policies.
• Bachelor's degree in accounting, finance, business or public administration, or related field OR equivalent experience.
• Five years of professional accounting/financial experience including experience in public sector budgeting.
• Master's degree in accounting, finance, business or public administration, or a related field.