Administrator, Philanthropy Operations (S2) at Save the Children US

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world’s hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you’re creating positive, irreversible change for children, and the future we all share.

The Role

As the Philanthropy Operations Administrator, you’ll join the Philanthropy Group’s Mid-level and Planned Giving teams, who focus on developing relationships with high value, individual donors who give $1,000 and above, and who give through their estate plans respectively. This position plays an important and exciting new role in the integration of these teams. You will provide data management, marketing, communication, and fundraising support to the fast-paced teams, building rapport with internal stakeholders, external partners, and donors. You will assist with a variety of responsibilities, with great opportunities to learn about and contribute to the work of Save the Children.

Location

Hybrid –with position to be based out of the Fairfield, CT office.

What You’ll Be Doing (Essential Duties)

• not inclusive of all role responsibilities. May be subject to change
  
  

Provide administrative assistance to the Planned Giving and Mid-Level teams (80%): 

• Under the direction of the Senior Managing Director, Planned Giving, you will support the teams in cultivating and stewarding relationships with current and prospective donors.
• Develop a strong knowledge of and serve as the shared team point-person for the donor database. Ensure accurate records for planned giving and mid-level donors and prospects, confirming data integrity and confidentiality.
• Help with marketing vendors to manage mailings, including newsletters, holiday cards, and special appeals. 
• Compile, initiate, and logically format data and run reports that contribute to analysis and ensure proper coding is applied to relevant donor records.
  
  

Coordinate and Streamline Operations (20%)

• Act as a resource for other team members; network and collaborate with peers within the department, division, and agency.
• Track and disseminate leads generated from toll-free phone line, mailbox, and webpages and refer to appropriate team members.
• Assist with Philanthropy webinars and other events as needed.
• Provide support with scanning, filing, and forwarding mail to team, scheduling meetings, processing expenses, and booking travel.
  
  

Required Qualifications For The Role

• Minimum of a High School Diploma or equivalent, plus at least 1 year of relevant experience or education
• Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
• Demonstrated ability to work proactively, anticipating potential challenges and finding and executing creative solutions.
• Proven organizational skills with the ability to manage multiple projects simultaneously.
• Proven attention to detail and a high degree of customer service and confidentiality.
• Demonstrated professional adaptability and situational flexibility.
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English
  
  

Preferred Qualifications For The Role

• Experience with planned giving is preferred, but not mandatory.
• Experience with Blackbaud or Salesforce CRM
  
  

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location:

• Geo 1 - NY Metro, DC, and other locations with labor costs significantly above national average: Target hourly pay for this position is $24.31 - $27.18
• Geo 2 - Locations around the US National Labor Cost Average: Target hourly pay for this position is $21.66 - $24.21
• Geo 3 - Locations significantly below the US National Labor Cost Average: Target hourly pay for this position is $19.41 - $21.69
  
  

The salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record. Actual base salary may vary based on, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here).

About Us

We are looking to build an inclusive team at Save the Children. We offer a range of outstanding benefits to support this goal:

• Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
• Health: Competitive health care, dental and vision coverage for you and your family
• Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
• Retirement: A retirement savings plan with employer contributions (after one year)
• Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
• Employee Assistance Program: free and confidential assessments, short-term counseling, referrals, and follow-up services
• Learning & Growth: Access to internal and external learning & development opportunities and mentorships
  
  

Click here to learn more about how Save the Children US will invest in you.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

If you require disability assistance with the application or recruitment process, please submit a request to [email protected].