Deputy Director (non-technical) at City of New York

Hours: Full Time- 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only candidates who are permanent in the Administrative Contract Specialist title or those who are reachable on the promotional exam #5501 or open-competitive exam #5001 may apply. Please include a copy of your Notice of Results, or indicate if you are permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The NYC Department of Design and Construction, Division of Infrastructure is seeking a Deputy Director for the Program Management Unit – Engineering and Support Services’ Bid Process team.

The Bid Analysis team is responsible for analyzing bids submitted by contractors on NYC capital infrastructure projects by comparing engineer’s estimates to bid prices for each item and scope in a project, reviewing bids for mathematical errors and irregularities in unit prices, identifying outliers or unusual pricing patterns that may indicate risk or misunderstanding of scope, and developing and maintaining item price estimates using historical bid and award data from previous projects, which are used citywide to assist engineers in estimating new capital projects. The selected candidate will oversee the Bid Analysis team and lead all bid analysis activities. This includes developing and maintaining bid data models; using business analytics tools such as MS Query, SQL, and Power BI for data extraction; and creating dashboards and visualizations to support data-driven decision-making.

Position Overview

The selected candidate will oversee the Bid Analysis team and lead all bid analysis activities. This includes developing and maintaining bid data models; using business analytics tools such as MS Query, SQL, and Power BI for data extraction; and creating dashboards and visualizations to support data-driven decision-making.

Responsibilities

The Deputy Director will:

• Supervise and mentor staff on the Bid Analysis team, setting priorities and ensuring timely completion of all bid reviews and analyses.
• Oversee detailed analysis of contractor bids by comparing engineer’s estimates to submitted bid prices for each item/scope.
• Ensure staff are accurately identifying, documenting, and resolving bidder errors and price anomalies (outliers).
• Direct the development and upkeep of citywide item price estimates derived from historical bid and award data to support engineers in estimating new infrastructure projects.
• Prepare and review reports, including the Memorandum of Bids, Low Bid Share Breakdown, and Error Reports.
• Respond to time-sensitive inquiries related to Infrastructure bids and budget questions.
• Advise and assist the Front-End Planning team in developing approximate estimates for infrastructure capital projects, which are used for Capital Plan forecasts, Certificates to Proceed, and other capital budget and project planning purposes.
• Identify and recommend enhancements to bid analysis workflows, tools, and processes.
• Review and refine bid analysis applications’ business rules and related program functionalities.
• Define and review testing objectives and ensure the integrity and accuracy of bid-related metrics.
• Support and participate in application testing to validate functionality and data quality.
• Attend contractor pre-award meetings as needed, particularly when procurement reports identify potential discrepancies and/or variances in bid unit items.
  
  

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

ADMINISTRATIVE CONTRACT SPECIA - 1009A

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
• A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
• A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.
  
  

Preferred Skills

Please note the following preferred skills for this position: 1. Minimum of 2–4 years of strong supervisory, administrative, and management experience, preferably in a design or engineering-related environment. 2. Excellent verbal and written communication skills in English. 3. Demonstrated strength in data analytics, including experience analyzing large and complex datasets. 4. Proficiency in Microsoft Office, with advanced knowledge of data and analytics applications, such as Power BI, SQL, and/or Tableau. 5. Familiarity and/or proficiency with the NYC capital budget process. 6. Valid driver’s license (preferred). 7. Personal vehicle (optional).

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $68,214.00 – $115,657.00