Event Manager - Executive Office at Mayo Clinic

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.
  
  

Responsibilities

In this role, the Executive Events Manager is responsible for planning, implementation and success criteria of Executive Office events, largely on behalf of executive leadership, occurring across the Mayo Clinic enterprise. Direct and indirect project and event management responsibilities with a focus on high-touch, executive level events. Ensures that events align with the institution and departmental mission, vision and objectives. This position assists with strategy development and execution, venue selection, vendor management, and the overall Executive Office event management process. Along with colleagues, the individual is responsible for visual creation based on enterprise strategy and collaborating with leadership and key business partners across the enterprise in the planning, directing and executing of internal and external facing meetings and events that are strategically aligned with the Office of the President and CEO. Accountable for maintaining strong internal and external communications with all event stakeholders and managing and growing partnerships with outside vendors as general practices. The Executive Events Manager may provide direction to personnel, internal and external to Mayo Clinic, associated with each event. Accountable for project initiation, planning, executing, and closure. Regularly provides accurate and up-to-date project status information to project stakeholders while actively managing issues, risks and action items. Ensures event goals are well-defined and aligned with leadership objectives and are achieved. Identifies tasks required to meet project goals. Accountability for project schedules. May direct team members assigned to the project. Able to guide and direct activities across multiple professional disciplines and work units, and work effectively with various levels of management. Externally this position has frequent contact with vendors, contractors and consultants. Demonstrated leadership skills, including team-building, conflict resolution, negotiation, problem solving. Demonstrated ability to develop and maintain project schedules. Manage multiple projects concurrently. Requires the flexibility to travel and work weekends and evenings when necessary.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

Bachelor's degree and 1 to 3 years' experience in event management or marketing or 8 years of experience in event planning and event management in lieu of a degree. Demonstrates leadership in project management. Experience managing project(s) involving multiple team members and including task assignment, working with key customers (internal or external), managing team and customer relationships and managing project deliverables. Applicants must be capable of working collaboratively in a complex organization. Incumbents will have demonstrated competencies in project management, leadership, and communications. Contributes to the Executive Office and Mayo Clinic in multiple areas and efforts. Excellent oral and written communication skills required. The incumbent must be able to work effectively in a consensus-style operation that expects and promotes teamwork. Must have ability to prioritize and manage workload and work effectively in a high-pressure, highly visible environment. Must show initiative by initiating process and program improvement within the Events program. Must be able to communicate and partner with Mayo Clinic VIPs and staff in a professional manner, and maintain a high degree of confidentiality. Work related experience in a health care setting is required. Robust negotiation abilities and strong presentation experience and capabilities are also required. Travel to Mayo Clinic sites and external venues required. None

Exemption Status

Exempt

Compensation Detail

$78,603.20 - $110,052.80 / year

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Business hours. Evenings dependent on business need.

Weekend Schedule

Weekends dependent on business need.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Maggie Kramer