HR/Payroll Assistant at Boutin Jones Inc.

Description

The HR/Payroll Assistant is responsible for performing a variety of HR and payroll functions, with an emphasis on payroll workflow, maintenance of personnel files, administration of job postings and interviews, and administrative support to the HR Team. In addition, the HR/Payroll Assistant is responsible for providing exemplary customer service, and for maintaining the confidentiality of HR and Payroll records and information.

General Administrative Duties/Responsibilities

• Maintains filing systems as assigned. Including but not limited to payroll and personnel records.
• Processes bi-weekly payroll using Paylocity.
• Maintains compliance with federal/state payroll regulations.
• Monitors time off accrual tracking for all full-time employees.
• Assists in New Hire Onboarding and New Hire Orientation preparation.
• Assists in benefit administration, including processing new hires and other employee changes.
• Audits payroll data entry records, including medical/dental deductions, overtime, sick leave, and vacation.
• Submits all parking and maintenance requests to Parking Management Office.
• Coordinates and schedules meetings, interviews and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings and interviews.
• Submits approved job postings to approved job boards and posts approved job postings to the firm’s website and social media pages when needed.
• Assists in the planning and facilitating of firm related events.
• Performs other related duties as assigned.
  
  

Requirements

• Bachelor’s degree or equivalent experience of at least two years of HR, and payroll experience required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail, effective communication, and organizational skills; ability to interact effectively with staff; and ability to perform multiple tasks with minimal supervision.