Board Relations Senior Program Coordinator at HealthPartners

Job Description

HealthPartners is hiring for a full-time Board Relations Senior Program Coordinator.

Position Purpose

Provides extensive coordination and support for the HealthPartners Boards of Directors while demonstrating the ability to discretely handle highly confidential and sensitive information.

Accountabilities

Responsibilities related to the HealthPartners Board of Directors:

• Provides extensive support to the HealthPartners Board of Directors and Committees, including planning meeting logistics, developing agendas, researching information, writing and editing minutes, drafting resolutions and following up on action items to ensure completion. Attends meetings of the Board and Committees as necessary. Exercises discretion and maintains strict confidentiality as needed.
• Coordinates the annual Conflict of Interest Disclosure process for all Board Members, officers and key employees to support compliance with identification of any or potential conflicts of interests.
• Ensures the accurate compilation of information for annual IRS Form 990 filings, including board membership and annual reporting of Board Compensation.
• Manages member inquiry tracking system and coordinates responses and resulting follow-up.
• Organizes and maintains department filing system, including electronic files. Retrieves files as necessary and arranges for storage of outdated files. Maintains permanent files as required.
• Processes Board related expense check requests and reconciles monthly expenses to budget on timely basis. Identifies and reports variances to appropriate accounting unit manager.
• Supports the planning and organization of the HealthPartners Annual meeting.
• Plans, organizes and attends special events of the Board of Director such as Board reunion, All Boards forum, Board retreats, and Board recognition events.
  
  

Responsibilities related to the HealthPartners Subsidiary Boards of Directors :

• Coordinates and attends meetings of HealthPartners subsidiary boards of directors and committees, including:
• planning meeting logistics,
• developing agendas,
• researching information,
• writing and editing minutes,
• drafting resolutions, and
• following up on action items to ensure completion.
• Exercises discretion and maintains strict confidentiality as needed.
  
  

Required Qualifications

• Bachelor’s degree or eight years equivalent job experience
• Minimum of eight years of administrative/operational experience working with senior level management of a large corporation.
• Ability to handle confidential sensitive business information with discretion
• Excellent written and verbal communication skills, including ability to capture meeting highlights/decisions and accurately record in the form of meeting minutes
• Demonstrated ability to lead projects and to work on multiple priorities and projects simultaneously
• Ability to communicate effectively with all levels of the organization from senior leadership to staff
• Strong collaboration skills demonstrating the ability to work in a team or individually
• Proven ability to work and act independently with considerable discretion, judgment and tact.
• Skilled in using Microsoft Word, PowerPoint, and Excel software programs, as well as scheduling software packages.
• Familiar with Microsoft Office 365
• Strong technical skills to manage an online board portal to organize board briefing materials .
• Ability to work under pressure and meet deadlines while dealing with highly confidential information.
• Ability to work with and coordinate efforts among individuals both internally and externally.
  
  

About Us

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed To Support Your Total Health

As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.