PROJECT COORDINATOR at Mynt Systems

Description

Job Purpose

Provide essential administrative and coordination support by maintaining accurate project documentation, supporting procurement and scheduling workflows, and keeping project management software tools current and reliable. Project Coordinators play a vital role in ensuring internal systems reflect real-time project status, enabling Project Managers to focus on high-level execution. This position is ideal for someone who is highly organized, detail-oriented, and looking to build a career in project delivery.

Job Duties & Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Support document drafting and flag any missing scope elements; file contracts and logs
• Format and update control estimates under PM guidance
• Log RFIs, submittals, and change orders; track response deadlines
• Maintain project folders, confirm file naming, and support version tracking
• File and track inspections and permits; update Smartsheet or shared logs
• Support project procurement team by submitting timely purchase requests and communicating to procurement team when projects are close to requiring procurement support
• Enter invoice info or backup documents; review invoice drafts for basic errors
• Prep meeting agendas and recap notes for weekly construction meetings
• Remind team of outstanding tasks and due dates; update Smartsheet task lists
• Schedule OAC meetings; send calendar invites and assist with recap notes
• Input basic progress data into reports or dashboards at PM direction
• Log field issues raised by CM and flag to PM if unresolved
• Track contact lists and support communication with subcontractors at discretion of the PM
• Flag missing time entries or inaccurate job codes for correction and report to PM weekly
• Help enter budget changes in Smartsheet or Jonas under supervision
• Audit template folders to ensure they match current project standards and current company marketing branding
• Confirm receipt of certs from vendors and input into shared trackers
• Assemble each project file packets and reports for project closeout reviews
• Update inventory spreadsheets and follow up on missing entries
• Model and reinforce MYNT’s culture, policies, and ethical standards
• Track and file all field reported documentation include safety reports
• Provide administrative support in meeting compliance standards related to labor reporting and funding requirements
• Respond to all external communications within a timely manner
• Handle confidential data professionally
  
  

As Needed

• Review project cash flow analysis reports
• Coordinate fleet and equipment repair and maintenance
  
  

Requirements

The following list represents the core competencies needed for success in this position:

• Task Coordination: Keeps tasks organized, sequenced, and moving forward.
• Attention to Detail: Maintains accurate, thorough documentation and work products.
• Communication: Ensures clear, timely updates between clients, team, and PM.
• Customer Service: Provides professional, responsive support to clients.
• Documentation Management: Keeps project files, logs, and systems current and organized.
• Issue Recognition & Escalation: Identifies problems early and alerts the PM promptly.
• Adaptability: Adjusts smoothly to shifting priorities and project changes.
• Team Support: Collaborates well and proactively supports the PM and team.
• Time Management: Prioritizes effectively to meet deadlines.
• Professionalism: Shows reliability, accountability, and a positive attitude.
• Continuous Improvement through Feedback: Demonstrates an open mind and growth mindset when giving and receiving feedback, actively seeking input to drive personal and process improvement.
• Coachable: Ability to be coached and mentored.
• Education:
• High School or GED. Some college preferred.
• Experience:
• 3-5 years of experience in a support role
• Experience with PDF editor, Google Docs and Sheets (or Word and Excel), and a general computing background
• Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.
  

Working Conditions

• Supplemental Information to Assist Organizations In Their Compliance with the Americans with Disabilities Act (ADA)
• http://www.niqca.org/documents/ADAPhysicalRequirementsChecklist.pdf
  
  

Physical Requirements

• Supplemental Information to Assist Organizations In Their Compliance with the Americans with Disabilities Act (ADA)
• http://www.niqca.org/documents/ADAPhysicalRequirementsChecklist.pdf
  
  

General Benefits*

• Access to medical, dental, vision, life, EAP and 401K.
• Up to 42 hours of paid Continued Education for learning and supporting your personal and professional growth.
• $800 annual professional development stipend.
• Cell phone reimbursement.
• Laptop reimbursement.
• Paid time off after 6 months continuous employment.
• All subject to probationary period.
  
  

Why Join MYNT Systems?

Join a forward-thinking team at the forefront of clean energy and sustainable construction. At MYNT, we value innovation, accountability, and collaborative leadership as we build a better, greener future.

MYNT Systems is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We are committed to creating an inclusive environment where everyone feels valued and respected.