Administrative Assistant - Fire Professional Standards Bureau at Orange County Government

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Job Description

This position is responsible for coordinating and providing administrative/clerical support to the assigned division/section. The role is responsible for assisting with day-to-day functions of the assigned area and for performing a variety of administrative support tasks, including communicating with internal county staff.

Work is performed under the general supervision of assigned supervisor and is reviewed through reports and logs for accuracy and achievement of desired results.

Representative Duties /Assignments

• Performs various complex administrative and confidential duties supporting the Bureau Administrator.
• Composes, proofreads, and edits bureau correspondence, documents, memos, spreadsheets, minutes, logs, and reports for final approval or signature of the Bureau Administrator.
• Provides information on county policies and procedures to county employees and citizens. Conducts research, data collection, and analysis of information for use in reports, presentations, and meetings.
• Schedules, coordinates, and prepares meetings and agendas; collects and provides support materials, coordinates staff reports, and prepares consolidation of reports for use by appropriate staff, consultants, and other interested parties.
• Maintains data used in software applications, creates management reports, and reviews information for compliance with County policy and procedures
• Assist the Fire Records Section with receiving, logging, and tracking public records requests submitted to OCFRD.
• Reviews confidential administrative investigations, fire incidents, and EMS transport reports for completeness, accuracy, and applicability for release.
• Redacts sensitive or exempt information in compliance with Florida Statutes and HIPAA.
• Responds to subpoenas, court orders, and notarized record requests in accordance with legal and department protocols.
• Collaborates with legal counsel, risk management, and other County departments as needed.
• Performs other administrative and clerical duties as assigned.
  
  
  

Minimum Qualifications

• Graduation from high school or equivalent and four years of experience in secretarial or administrative experience or equivalent combination of relevant education and experience
  
  
  

Preferences

• Familiarity with Professional Standards, Internal Affairs, or the legal field.
• Familiarity with HIPAA regulations.
• PC experience with word processing, spreadsheet, and presentation software
  
  
  

Application Deadline

Open Date: 12/08/2025

Close Date: 12/11/2025

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 013 - From $21.51 to $27.96

FLSA Status: Non-Exempt

Placement based on Education and Experience

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.
  
  
  

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

For more information on Benefits visit - https://www.ocfl.net/EmploymentVolunteerism/EmployeeBenefits.aspx

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Notes

Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.