Legislative Aide II at City of Dayton

Responsibilities

The Legislative Aide II provides professional support to the City Commission by independently handling constituent services, policy research, scheduling, communications, and community engagement. Aides the Chief of Commission in the organization of Commission projects and events, ensures Commissioners are fully prepared for public obligations, and strengthens the connection between Commissioners, City staff, and the community. The Legislative Aide II utilizes diplomacy in dealing with Commissioners, the public, and City administrators. Incumbent must be familiar with City operations, related outside agencies, and individual Commissioners’ priorities and views on current issues. Acts as lead project manager and oversees planning the events and activities sponsored by the mayor and/or City Commission. Participation in such events may include work assignments outside the usual scope of the position and may include activities outside of normal business hours. Incumbents are expected to work outside normal business hours to attend events, represent the City Commission, and ensure a high-quality completion of projects.

Legislative Aide II will work in one or more areas of responsibility:

Constituent Services

Receives, follows up, and responds to citizen complaints and inquiries directed to Commissioners. Complaints and inquiries are received by telephone, email, written communication, or in person. Courtesy and diplomacy are of the utmost importance in handling concerns. The incumbent may handle those escalated concerns from the Legislative Aide I, or citizens that are unresolved, or a long-standing concern. Records the complaints or questions, forwards them to the appropriate person, and responds to citizens by telephone or written correspondence when the city acts or resolves the concern.

Public Policy Development

Performs research on pertinent issues at the request of the Commissioners and provides Commissioners with a research capability that is independent of the city administration. Conducts research and analysis of complex issues, presents alternatives, and occasionally makes recommendations. Responsible for ensuring that legislative initiatives progress from recommendation to implementation. Increases Commissioners’ awareness of community desires, trends, needs, and problems by attending meetings, monitoring the media, and through daily contact with citizens. May attend meetings of community groups, governmental agencies, official boards, planning groups, and service organizations when Commissioners are unable to attend. Monitors local mass media for news items concerning City operations or current issues and reports information to the Commissioners.

Public Information & Communication

May also be responsible for developing communications for the Commission or individual Commissioners. This might be accomplished through writing speeches, contacting local media, or assisting the Commission in shaping and articulating its message. Incumbent may assist in the production of programs on the government access station.

Social Media Strategy Management

Develops and implements social media strategies to enhance the Commissioners’ engagement with the community. Creates, curates, and schedules content across various platforms, ensuring alignment with the Commissioners' initiatives and messaging. Collaborates with Commissioners, the Chief of Staff, and other city departments to ensure accurate and coordinated messaging across all channels. Analyzes performance metrics to refine strategies and report exposure and outreach findings to the Commissioners. The incumbent ensures effective and impactful online communication by staying current on social media trends and best practices.

Administrative Responsibilities

Responsible for managing public records requests, maintaining Commission meeting minutes and records, and creating Commission meeting agendas, and calendars. May be responsible for handling the liquor permit process, organizing public hearings and Commission meetings, and maintaining Commission financial records.

Minimum Qualifications

Education/Experience

Bachelor’s degree in Political Science, Public Administration or a related field AND 2 years of experience in government, policy, or community engagement and/or one year as a Legislative Aide I;

OR

Associate’s degree in Political Science, Public Administration or a related field AND 3 years of experience in government, policy, or community engagement, and or one year as a Legislative Aide I;

OR

High School Diploma (or G.E.D.) AND 5 years of administrative and/or clerical experience with the City including experience with Microsoft Office products.

License Requirements

Must possess a valid driver’s license at time of appointment and maintain thereafter as a term and condition of continued employment.

Notes

Applications must specifically address each of the minimum qualifications, directly showing how each is met.

Background Check

A background investigation and evidence of Employment Authorization and Identity is required prior to employment. All candidates must pass any level of background investigation applicable to the position, including current city employees seeking transfer, promotion, demotion, etc. into a classified position.

Medical Examination & Drug and Nicotine Testing

Final appointment is contingent upon the applicant passing a job-related medical examination including drug screen. Applicants offered employment with the City will be required to pass a nicotine screening. Newly hired employees must remain tobacco and nicotine free as a condition of continued employment. The Tobacco and Nicotine Free Hiring Policy does not apply to current City employees.

An Equal Employment Opportunity Employer

M/F/H

Benefits

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