IP Legal Assistant (Entry-Level – Patent Docketing + Intake) at Hylton-Rodic Law

Description

About the Role — and About You

This isn’t a mindless admin job. This is a career-launching opportunity for someone who thrives in precision-driven environments and wants their work to actually matter. As our Entry-Level IP Legal Assistant, you’ll be trained on the systems and workflows that keep our patent and trademark practice sharp, fast, and reliable.

You’ll help manage filings, coordinate with attorneys and inventors, monitor deadlines, and keep our docket running like clockwork. In time, you’ll grow into a critical operations partner who keeps global IP filings clean, accurate, and ahead of schedule.

To succeed here, you’ll need to love the details — because they matter. You’ll need to move quickly, think clearly, and keep it together when things get busy. And you’ll need to enjoy solving problems, not just flagging them.

This Is The Right Role For Someone Who

• Spots the typo before it ships
• Finds it satisfying to organize, label, and systematize
• Knows that communication is a skill, not just a task
• Wants mentorship, real responsibility, and wellness that isn’t just lip service
• Is curious about science, innovation, and how the patent world works
  
  

If you're energized by the idea of becoming really good at something, and you want a boutique team that will invest in your growth without draining your soul — welcome home.

What You Will Do

Docketing and Deadline Support

• Enter, update, and monitor U.S. and foreign patent and trademark deadlines in our internal docketing system
• Track incoming office actions, formalities, filing requirements, and priority deadlines
• Send internal reminders and status updates so nothing slips
• Flag discrepancies early and help resolve them with the team
  
  

Patent Intake and Filing Coordination

• Support new matter intake, including logging cases and organizing filing materials
• Coordinate with inventors and clients to gather required documents and signatures
• Assist with preparing filing packets and reporting materials for attorney review
• Review filings for accuracy and ensure required supporting documents are in place
  
  

Client and Foreign Associate Communication

• Communicate professionally with clients, inventors, and foreign associates
• Confirm receipt of documents and follow up on missing items
• Maintain clean correspondence records and accurate contact details
  
  

File and System Management

• Save, label, and file documents into our internal legal system with precision
• Maintain organized electronic matter files that attorneys can rely on
• Assist with light administrative tasks tied to case workflow and reporting
  
  

Requirements

What We Are Looking For

• Bachelor’s degree required
• 0 to 2 years of experience in legal support, docketing, operations, or administrative coordination (internships count)
• Strong interest in intellectual property law
• Interest or background in chemistry, biology, pharma, or life sciences is a plus
• Accuracy obsessed and naturally detail oriented
• Comfortable working with complex timelines and high stakes deadlines
• Clear writer and confident verbal communicator
• Strong organizational skills and time management
• Tech comfortable and efficient in Microsoft Outlook, Word, Excel, and learning new systems
• Professional, discreet, responsive, and reliable
  
  

Compensation And Benefits

• Base salary range: $48,000 to $62,000 depending on experience
• Bonus eligible based on billable hours
• Overtime eligible for hours over 40 per week
• Health, dental, and vision insurance
• Short term and long term disability coverage
• PTO after 3 months
• Paid birthday leave
• Paid end of year holiday break (Christmas Eve through New Year’s Day)
• Quarterly mental health days
• Flexible time options as approved
• 401(k) with match after 6 months
• Commuter benefits after 6 months
  
  

Submit

How to Apply

• Your resume
• A brief cover letter answering:
• What drew you to this role
• Why details matter in your work
• A time you caught a mistake before it caused trouble
  
  

Applications are reviewed on a rolling basis. No recruiters.