Events Assistant at Tim Tebow Foundation

Reporting Relationship: This position will report to the Events Manager.

Purpose: We are seeking a highly organized and detail-oriented Event Assistant to support the planning and execution of high-impact events. This role is essential in ensuring every detail is accounted for including coordinating with vendors, managing guest data, developing thoughtful donor touchpoints , and supporting creative execution. The ideal candidate is a team player with strong communication skills, excellent attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment.

Responsibilities

• Assist in creating detailed event itineraries for celebrities and donors attending fundraising events.
• Coordinate logistics with vendors, venues, and suppliers to ensure seamless event execution.
• Support team members in tracking deadlines, deliverables, and logistics timelines
• Brainstorm and source creative and personalized gift ideas for event donors and VIPs.
• Assist in packaging and delivery logistics for donor gifts before or after events.
• Ensure gifting aligns with the overall event theme and donor stewardship goals.
• Work with the Tebow Group to coordinate event branding, signage, and collateral materials (e.g., programs, menus, sponsorship signage).
• Gather content, review proofs, and ensure timely delivery of all creative assets.
• Assist in tracking RSVPs, dietary needs, seating assignments, and attendee communications using event platforms or CRM tools.
• Reconcile guest data pre and post-event and provide accurate attendance reports for internal tracking and follow-up.
  
  

Qualifications

• 2 years of experience in event planning, project coordination, or administrative support (preferably in a fundraising or nonprofit setting).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and familiarity with event management platforms (e.g., Eventbrite, Cvent, GiveSmart, etc.).
• Ability to work independently while collaborating effectively with internal teams and external partners.
  
  

Preferred Skills

• Experience working with design teams or creative agencies.
• Familiarity with donor management systems (e.g., Classy).
• Eye for design and aesthetics; ability to ensure polished event presentation.
• Comfortable working in a deadline-driven, detail-focused environment.
  
  

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