Administrative Support Specialist (Temp/Part-time) at ASLPM

Administrative Support Specialist (Part-time/Temporary)

Location: Vancouver, Washington (Onsite)

Industry: Transportation / Construction

Area of Specialty: Administrative Support / Infrastructure Projects / Transportation

Are you ready to make an immediate impact on a major infrastructure program? We are seeking a highly organized and proactive part-time, temporary Administrative Support Specialist to cover a maternity leave, starting immediately and running through the end of February. There's a possibility of extension for the right candidate!

This is an exciting opportunity to gain valuable experience and contribute to the Interstate Bridge Replacement (IBR) program.

WHAT YOU'LL DO + YOUR IMPACT

You'll be the backbone of our office and executive support, ensuring smooth daily operations.

• Office Management: Keep our office running efficiently—managing supplies, ensuring our Snack Club is stocked , maintaining communal areas , and assisting with room reservations (Skedda).
• Meeting & Event Support: Greet visitors , ensure meeting spaces are reset , assist with room setup/AV , and prep for larger events like the bi-monthly IBR Office Lunches.
• Executive Assistance: Provide daily support to a key executive, including constantly managing and updating dual calendars (IBR & WSP) , coordinating travel , and processing expense reports and bills.
  
  

What You'll Bring

• Exceptional organizational skills and a proactive, detail-oriented approach.
• Ability to manage multiple calendars and anticipate scheduling conflicts.
• Experience with travel booking (flights, trains, etc.) and processing expense reports.
• A friendly, professional demeanor for greeting team members and visitors.
  
  

If you thrive in a fast-paced environment and want to add experience on a major program like IBR to your resume, we encourage you to apply now!