Administrative Specialist 1/Trainee 1/Trainee 2 (NY HELPS) at New York State Office of the Medicaid Inspector General

Description

Duties Description

The Administrative Specialist will be responsible for various administrative duties within the Executive Suite. Duties include but are not limited to:

• Greet visitors to the Executive office.
• Act as liaison between Executive staff and OMIG program areas and administrative offices.
• Communicate assignments to program managers and follow up on their completion within designated deadlines.
• Prepare correspondence for signature of executive staff.
• Provide necessary coverage for main agency phone line; refer questions to appropriate staff for response or resolution.
• Assist with scheduling of public conferences and events, including generating and assembling handouts for public presentations and professional conferences.
• Assist Executive staff with scheduling/arranging internal and external meetings, trainings, and other events, including meeting room setup and preparation of materials.
• Coordinate travel arrangements and prepare travel vouchers.
• Draft correspondence to outside parties in response to inquiries.
• Order supplies and open/sort incoming mail.
  
  

Qualifications

Minimum Qualifications

To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position.

Appointment To The Trainee 1 Level Requires

• Four years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program; OR
• Associate’s degree* AND two years of experience; OR
• Bachelor’s degree*
• Advanced placement to the Trainee 2 or Grade 18 level may be possible depending on education and experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualifications and removal from consideration.
• Your degree must have been awarded by a college or university accredited by regional, national, or specialized agency recognized as an accredited agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside of the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.
  
  

Competitive Minimum Qualifications

Current New York State Employee with one year or more of permanent or contingent-permanent competitive service, or 55 b/c service as a Medicaid Integrity Specialist 1; OR current New York State Employee with one year or more of permanent or contingent-permanent service or 55 b/c service in a qualifying title and eligible for transfer under Section 70.1, 70.4, or 52.6 of the Civil Service Law.

Additional Comments

Permanent, Full-Time, Competitive (for transfer and appointments off a list), Non-Competitive (for appointments through the NY HELPS Program).

Trainee 1 salary: $53,764

Trainee 2 salary: $59,994

G-18 salary: $66,951

SALARIES ARE NON-NEGOTIABLE.

• The Department of Civil Service has developed the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS), which is a streamlined program that allows appointment to this title and others without examination.
  
  

For the duration of the NY HELPS program, this title, may be filled via permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the titles for which they apply.