Executive Assistant at Curtis Homes, LLC

About Us

Curtis Homes, LLC is a residential home builder serving communities in the Northwest, including Hood River, The Dalles, White Salmon, and Bend. Our mission is to build a legacy you can live in by transforming the home-building experience. Through timeless design, efficient project management, and a thoughtful customer experience, we create high-quality homes that reflect our passion for putting people first. Join our team and be part of something more than just building homes—we're building legacies.

Position Overview

The Executive Assistant to the CEO at Curtis Homes, LLC serves as a key strategic and administrative partner, ensuring the CEO’s time, priorities, and communications are managed with exceptional efficiency and professionalism. This role is responsible for overseeing the CEO’s schedule, facilitating clear and timely communication, and supporting executive-level operations that enable the CEO to focus on leadership, vision, and strategic initiatives.

By providing structure, organization, and dependable follow-through, the Executive Assistant enhances the CEO’s capacity to lead the company and ensures continuity across high-level projects and decisions. Success in this role requires a highly organized, proactive professional with excellent judgment, strong communication skills, and the ability to anticipate needs before they arise. The Executive Assistant will work closely with the CEO, leadership team, and internal stakeholders to

coordinate meetings, manage correspondence, prepare documents and presentations, and streamline executive priorities.Their ability to manage confidential information, handle competing deadlines, and maintain a high level of professionalism will be essential to supporting efficient decision-making and smooth executive operations.

At Curtis Homes, LLC, we don’t just build houses—we create communities where people build their futures. If you are a driven professional who thrives in a fast-paced environment and enjoys being the backbone of a growing organization, we invite you to join our team and make a lasting impact.

Responsibilities

This role includes, but is not limited to, the following:

• Manage the CEO’s calendars, including scheduling appointments, meetings, and travel arrangements
• Manage and organize the CEO’s emails, assisting with filtering and prioritization
• Serve as a primary point of contact for the CEO
• Prepare meeting agendas, presentations, meeting minutes, and supporting documents
• Coordinate follow-ups, action items, and deadlines on behalf of leadership
• Utilize various technology platforms to research, create, and maintain documents, forms, policies, procedures, and other corporate materials
• Leverage AI tools for greater efficiency and support their accelerated adoption across the company
• Handle confidential information with professionalism and discretion
• Assist with special projects and executive initiatives as needed
• Draft, edit, and manage executive correspondence and internal documents
• Order and manage office supplies, snacks, and beverages
• Coordinate office lunches, team meals, and company-wide events
• Maintain office organization, cleanliness, and a welcoming environment
• Coordinate office equipment needs (printers, phones, etc.) and manage service requests
• Organize meeting logistics, including conference rooms and materials
• Maintain clear communication flow across departments and support leadership in streamlining daily operations
• Assist with internal announcements and calendar planning
• Identify opportunities to improve office systems and workflow efficiency
• Create and maintain administrative procedures and documentation
• Contribute to maintaining company culture through organized and well-run office experiences
• Be open and willing to take on additional tasks as needed to support company objectives

Desired Skills, Education, & Experience

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 3+ years of experience as an executive assistant, administrative assistant, or office manager preferred
• Experience supporting a C-suite executive in a fast-paced environment strongly preferred
• Experience in construction, real estate, or professional services is a plus
• Familiarity with CRM systems, project management tools, or workflow platforms preferred
• Exceptional organizational and time-management skills in a dynamic environment
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail and follow-through
• Advanced proficiency in Microsoft Office, Google Workspace, AI tools, and various software programs
• Comfort with scheduling tools, shared calendars, and digital filing systems
• Professional phone etiquette and office communication skills
• Adaptability and confidence in handling changing priorities
• Initiative-driven with a solutions-oriented mindset
• High emotional intelligence and strong interpersonal skills with a service-oriented approach
• Ability to work both independently and collaboratively across teams