Events Coordinator at Center City District

Description

The Center City District, a Business Improvement District is seeking an Events Coordinator to join our team to be responsible for the onsite execution of Center City District’s rental events and public programs. The Coordinator also provides support in selling paid venue rentals and developing and fulfilling sponsorships.

The Coordinator is responsible for overseeing and coordinating all event logistics related for venue rentals, sponsorship activations, and public programming in CCD-managed outdoor locations. The Coordinator plays a key role in collaborating with others, setting goals, sharing upcoming event details, acting as the main client/vendor contact, ensuring that team members are motivated and productive, and resolving any issues that arise.

The Coordinator also plays a key role supporting the Director of Corporate Partnerships & Events and the VP, Development & Partnerships, with both internal- and external-facing aspects of CCD’s revenue-generating venue rentals, brand activations, and program sponsorships.

Primary Responsibilities

Event logistics:

• Act as the primary point of contact for vendors, subcontractors, and city agencies involved in event logistics and coordination.
• Lead weekly CCD event logistics meetings with relevant departments to plan and evaluate upcoming events.
• Participate in site visits and presentations to potential rental clients. Lead site visits for vendors/clients once rental is confirmed.
• Manage lessee, sponsor, and vendor use of the premises, ensuring adherence to CCD standard operating procedures.
• Ensure event logistics, set-up, and breakdown are executed per client specifications, CCD guidelines, and safety protocols.
  
  

Events & Sponsorships Sales Support

• Research and identify prospective rental, activation, and sponsorship clients.
• Help draft sales collateral including pitch decks, one-pagers, and proposals.
• Update internal CRM to reflect accurate client and prospect data.
• Support fulfillment of sponsor benefits.
• Provide ad-hoc support to Development & Partnerships team.
• Other duties as assigned.
  
  

Requirements

• College degree in hospitality/events, marketing/public relations, business, or related field preferred.
• Proficiency in Microsoft Excel preferred.
• Experience with Canva, Asana, and/or Salesforce a plus.
  
  

Years of experience: minimum of 2 years of experience in venue management, event logistics, marketing/public relations, and/or sales. Experience within the hospitality, public space, or performing arts industries a plus.

Licenses/Certifications: Valid driver’s license with a clean driving record.

Knowledges, Skills, Abilities Required For Success

• Excellent customer service skills with a focus on client satisfaction.
• Ability to coordinate across departments to finalize logistics and set-up for events.
• Strong organizational skills with exceptional attention to detail.
• Experience planning and executing various types of corporate and public events.
• Ability to handle multiple projects simultaneously while adapting to shifting priorities.
• Strong verbal and written communication skills.
• Ability to work in high-pressure situations and resolve issues swiftly.
• Experience with facility management and multi-venue operations is a plus.
  
  

This role requires a willingness to work flexible hours, including evenings or weekends, depending on event needs. Travel between CCD office and CCD park locations is required