Project Specialist 1 at ADN Group

Job Title: Project Specialist 1

Location: Pomona, CA, United States, 91767

Work Arrangement: Hybrid (2 days onsite)

Expected Start Date: Jan 12, 2026

Expected End Date: Jul 12, 2027

Duration: 18 months

Shift: M-F, 8:00 AM - 5:00 PM

Hours per Week: 40

Education Requirement: High School Diploma or Equivalent

Engagement Type: New Position

Background Check Required: Yes

Badge Access Required: Yes

• Marketplace Pay Rate: $25.16 / hr

The Project Specialist 1 will serve as a key point of contact for Vegetation Management (VM) vendors, process invoices, track rejections, and ensure compliance with invoicing procedures. The role requires strong analytical skills, attention to detail, and the ability to collaborate effectively with internal and external stakeholders.

Note: We are looking for U.S. Citizens and Green Card holders only.

• Serve as the primary point of contact for assigned VM vendors

• Process invoices for assigned vendors and track rejections

• Lead meetings with internal and external partners to ensure smooth operations

• Utilize work management system datasets to analyze trends and validate invoices

• Ensure timely and accurate processing of invoices in accordance with schedules and contractual obligations

• Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices

• Collaborate with internal teams to optimize workflows and support compliance with invoice processes

• Identify and recommend opportunities for process improvements to enhance efficiency and effectiveness

• Proficiency with work management and financial systems (SAP, Ariba, or similar platforms)

• Strong organizational and time management abilities

• Excellent written and verbal communication skills

• Ability to prioritize tasks and manage multiple deadlines efficiently

• Proactive problem-solving and critical thinking skills

• Experience in vendor management and relationship building

• Strong Excel and data analysis skills (pivot tables, VLOOKUP, data validation)

• Ability to work independently and as part of a team in a fast-paced environment

• Strong communication and follow-up

• Project/program management experience

• Utility industry experience

• SAP

• Ariba

• Data Analysis

• Reporting Location: Pomona, CA 91768

• Work Timing: Monday to Friday, 9:00 AM - 5:00 PM

• Work Type: Hybrid

• Work Timezone: PST (GMT -0800)