Operations & Finance Manager at Cedara Software

Operations & Finance Manager — High-Energy Operations Leader

Garrett Painting | Columbia, MO

$60,000–$80,000/year | Full-Time | In-Office (8:00am–5:00pm)

If you love staying busy, enjoy variety, and get real satisfaction from keeping things running smoothly, you’ll feel right at home here.

Garrett Painting is growing fast, and we’re looking for an Operations & Finance Manager who brings confidence, organization, and strong follow-through to the center of our operation. This role is hands-on and fast-moving, and it’s well-suited for someone who enjoys juggling priorities, solving problems as they arise, and keeping a growing business operating at a high level.

This position requires sound judgment, clear communication, and the ability to stay focused and positive in a demanding environment.

Who Will Thrive In This Role

You’ll do well here if you:

• Thrive in a fast-paced, high-responsibility environment
• Can pivot quickly when priorities change without losing momentum
• Are confident taking the lead and speaking up when needed
• Maintain a positive, professional attitude while working with a predominantly male field team
• Are organized, detail-oriented, and dependable
• Enjoy improving systems and processes to keep operations efficient and current
• Are comfortable with technology and learning new tools
• Can think on your feet and make decisions with confidence
  
  

What You’ll Be Doing

Keeping the Day Moving

• Schedule estimators, crews, subcontractors, and jobs
• Adjust schedules as priorities shift
• Balance workloads so projects stay on track and crews stay productive
• Ensure every project is fully set up in company systems within 24 hours
  
  

Customer Experience & Communication

• Answer calls and emails from new leads and active customers
• Schedule estimate appointments and manage changes or delays
• Create invoices, follow up on payments, and manage deposits
• Handle customer questions or concerns professionally and efficiently
• Request and manage Google reviews once projects are complete
  
  

Money, Accuracy & Flow

• Send invoices within 24 hours of job completion or acceptance
• Keep Accounts Receivable strong (goal: 95% collected within 30 days)
• Create, manage, and track subcontractor agreements, projections, and commitments
• Review subcontractor invoices against contracts and projections before payment
• Review supply house tickets to ensure materials are correctly costed to the appropriate projects
• Provide clear weekly financial and operational updates to ownership
• Complete Simple IRA submittals and keep records organized
• Ensure payroll accuracy and ensure rapid resolution of any issues
• Provide finance team and virtual assistant with accurate documentation for timely bookkeeping
  
  

Systems, Technology & Improvement

• Set up projects in appropriate software
• Assist crews with iPad setup and basic technology needs
• Address software and system issues promptly and follow through to resolution
• Identify and implement improvements to office systems and workflows
• Keep systems organized, current, and reliable
  
  

Leadership, Meetings & Team

• Support Lead weekly crew lead and management meetings
• Run monthly team meetings with clear agendas and outcomes
• Conduct and complete employee performance reviews on a consistent schedule
• Track employee milestones and achievements
• Maintain a clean, organized, and professional office environment
• Build and maintain SOPs and a living training manual for this role
  
  

Compliance & Oversight

• Maintain licenses, insurance, COIs, and W-9s
• Complete insurance and compliance audits as required
• Maintain organized, audit-ready records
  
  

What Success Looks Like

• Leads are contacted promptly
• Projects are set up accurately and on time
• Invoices are issued without delay
• Cash flow remains strong and predictable
• Crews are scheduled clearly and efficiently
• Subcontractor work is properly contracted, tracked and paid according to agreed terms
• Customers feel informed and taken care of
• The business operates smoothly and continues to grow
  
  

The Details

Pay: $60,000–$80,000 per year (DOE)

Benefits: Paid holidays, Paid Time Off (PTO), and Simple IRA with company match

Schedule: Monday–Friday, 8:00am–5:00pm

Location: In-office only (no remote work)