Assistant Principal's Secretary at J. Sterling Morton High School District 201

About the Company

J. Sterling Morton High School District 201 is a school district headquartered in Cicero, Illinois, United States. The district serves the municipalities of Berwyn, Cicero, Lyons, Stickney and a small section of McCook. We pride ourselves in academic excellence and strive to offer unique programs and services to provide a quality education for all students.

About the Role

The Assistant Principal’s Secretary will provide clerical support to the assigned District/Building Administrator and staff.

Responsibilities

• Provides substitutes with necessary keys and lesson plans.
• Takes lesson plans over the phone when teachers are absent.
• Arrange for in-school substitutes when needed and keep day-to-day records of teacher substitutes.
• Organizes, maintains & distributes content area room and cabinet keys for division.
• Orders, maintains, and distributes supplies to content area teachers.
• Manages the processing of all content area related forms.
• Creates, copies and distributes Special Education Staffing invitations from template on Network.
• Perform the usual office routines and practices associated with a busy, productive and efficiently operating office.
• Type a variety of office related materials.
• Compose memos and short letters.
• Prepare vendor invoices for payment, maintaining an accounting record on all purchase orders and credits.
• Expedite equipment repair of equipment by contracting vendors.
• Develop and maintain the necessary rapport to be able to work effectively with staff and students.
• Organize and maintain all records and materials so that they may be easily and quickly located when required.
• Assist in supervision of Departmental budgets.
• Participate in related training when offered by the district.
• Such other office tasks that the District/Building Administrator may find appropriate and acceptable for a clerical support person in that department.

Qualifications

• High School Diploma or Equivalent
• Able to pass a five-minute typing test with an average speed of 50 WPM.
• Will be able to demonstrate mastery* in Microsoft Office programs.
• Must be able to produce a mailable two (2) page letter from provided copy in ten (10) minutes on a word processing program.
• Will also be able to draft a one (1) page letter from a provided topic on Microsoft Word.
• Will also be proficient with basic office equipment to include a multi-task telephone, calculators, and copying machines.
• Capable of learning to be proficient in District Computer Programs.
• Capable of communicating effectively in a pleasant, composed, and cordial manner with faculty & staff, students, parents, and the administration.
• Such alternative to the above qualifications as the Board may find appropriate and acceptable.
• The candidate will be expected to make above average decisions that impact financial and certified staff issues, i.e., departmental budgetary items, grants, supplies, and requests.

Required Skills

• Mastery is defined as being able to produce mailable products on all programs.
• Proficient is defined as being able to produce entry-level operations on the above named programs.
• At the Board’s discretion individuals may assume more decision-making responsibilities.

Preferred Skills

Bilingual Spanish preferred

Pay range and compensation package

Term of employment: 10 months MCU salary classification: B