Administrative Assistant - Baton Rouge, LA at Mauldin & Jenkins

Mauldin & Jenkins is seeking an Administrative Assistant to help support our Baton Rouge, LA office. We are looking for a team player who is committed to producing outstanding work that results in success for our Administrative Team and our Firm. The successful candidate will be able to multitask in a deadline-driven environment while providing customer service and supporting daily office operations. Strong organizational, time management, and communication skills are a necessity - along with sensitivity to confidential matters. The ideal candidate will be a self-starter with a strong work ethic and positive, can-do attitude.

Responsibilities

• Greeting and providing positive service to clients and employees
• Responding to needs of clients and employees in a timely manner
• Providing professional customer service in difficult situations
• Maintaining an organized and clean work area
• Informing the appropriate contact of a client or guest arrival
• Screening and answering multiple phone lines and directing calls to the appropriate personnel
• Providing general clerical support for the office as assigned
  
  

Credentials & Experience

• High School or Equivalent Required
• Associate’s Degree or Equivalent from two-year college or technical Skills Preferred
• Minimum of 2 years of similar work experience in a professional work environment
• Experience working within Microsoft’s Word and Excel
  
  

Knowledge & Skills

• Excellent problem-solving skills, with the ability to react in a professional manner
• Possesses a welcoming demeanor and have client service experience
• Excellent communication and interpersonal skills
• Ability to adapt in a changing environment
• Strong customer service focus
• Experienced in MS Office products with basic to intermediate skillset
• Strong proofreading
• Strong organizational skills
• Ability to multitask
• Ability to collaborate and work in a team environment
• Willingness to learn new tasks and follow processes as outlined
• Strong sense of urgency
• High sense of confidentiality