Office Manager at The Armstrong Company

Job Details

Description

We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations and create a productive, efficient, and enjoyable work environment. This role requires strong administrative, communication, and multitasking skills to support team members across various departments.

Key Responsibilities

• Office Operations: Manage daily operations, ensuring the office runs smoothly and efficiently. This includes overseeing supplies, office maintenance, and managing vendor relationships.
• Administrative Support: Provide general administrative support to executives and staff, including scheduling meetings, booking travel, and handling correspondence.
• Budget Management: Track office expenses, prepare reports, and manage the office budget to ensure financial efficiency.
• Staff Coordination: Support HR in onboarding new employees, coordinating training, and foster a positive work environment.
• Event Planning: Organize company meetings, events, and team-building activities.
• Health and Safety Compliance: Ensure compliance with health, safety, and security policies in the workplace.
• IT and Facilities Coordination: Liaise with IT and facilities teams to manage office equipment and resolve any technical or facility issues promptly.
• Policy: Enforce office policies and procedures to streamline operations and maintain a productive workspace.
  
  

Minimum Qualifications

• 2+ years of proven experience as an Office Manager, Administrative Assistant, or similar role.
• A bachelor’s degree or equivalent work experience is preferred.
• Strong organizational and time-management skills, with the ability to multitask and prioritize work effectively
• Excellent written and verbal communication skills
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software (e.g., QuickBooks, Google Workspace)
• Knowledge of office safety and security guidelines.
  
  

Preferred Qualifications

• Basic budgeting and financial management experience
• Experience in event planning or HR support
• Familiarity with project management software and techniques
  
  

Physical Requirements

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job.

• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Prolonged periods sitting at a desk and working on a computer.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• This position requires the ability to occasionally lift office products and supplies, up to 10 pounds.