CLERICAL ASSOCIATE at City of New York
Date: 2 hours ago
City: Manhattan, NY
Contract type: Full time
**IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF CLERICAL ASSOCIATE, OR HAVE TAKEN, PASSED, AND BE REACHABLE ON THE CURRENT LIST.**
Under the general supervision of the Supervisor of the Accounts Payable Unit of Fiscal Affairs, the candidate will serve as a Clerical Associate for Accounts Payable. He or she will review assigned invoices and assure that policies and procedures are maintained and that invoices are processed within established deadlines. He or she will verify the accuracy and completion of invoice payment request documents and the supporting backup documents for payment. He or she will utilize the City s Financial Management System (FMS3) and the Procurement and Sourcing Solutions Portal (PASSPort) to process vendor invoices for goods and services. He or she will log and track invoices in the unit’s internal tracking database. He or she will pre-audit voucher payment packages to ensure that they contain all necessary supporting documentation and monitor payments for errors, either approving the payment package or returning the package to the preparer for necessary corrections and resubmission. He or she will review Requirements Contracts and contract specifications before approving payments to ensure conformity to the agency’s requirements and Federal/State/City mandates. He or she will prepare reports for managerial and budgetary review.
**IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF CLERICAL ASSOCIATE, OR HAVE TAKEN, PASSED, AND BE REACHABLE ON THE CURRENT LIST.**
CLERICAL ASSOCIATE - 10251
Minimum Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
, $46,503.00 – $73,002.00
Under the general supervision of the Supervisor of the Accounts Payable Unit of Fiscal Affairs, the candidate will serve as a Clerical Associate for Accounts Payable. He or she will review assigned invoices and assure that policies and procedures are maintained and that invoices are processed within established deadlines. He or she will verify the accuracy and completion of invoice payment request documents and the supporting backup documents for payment. He or she will utilize the City s Financial Management System (FMS3) and the Procurement and Sourcing Solutions Portal (PASSPort) to process vendor invoices for goods and services. He or she will log and track invoices in the unit’s internal tracking database. He or she will pre-audit voucher payment packages to ensure that they contain all necessary supporting documentation and monitor payments for errors, either approving the payment package or returning the package to the preparer for necessary corrections and resubmission. He or she will review Requirements Contracts and contract specifications before approving payments to ensure conformity to the agency’s requirements and Federal/State/City mandates. He or she will prepare reports for managerial and budgetary review.
**IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF CLERICAL ASSOCIATE, OR HAVE TAKEN, PASSED, AND BE REACHABLE ON THE CURRENT LIST.**
CLERICAL ASSOCIATE - 10251
Minimum Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
, $46,503.00 – $73,002.00
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