Secretary, Adult Education at Alabama Community College System

Under the supervision of the Director of Adult Education, the employee provides administrative support to the entire department to include instructors, students, and staff. Â The employee performs clerical duties and assists in the daily operations of the department.

POSTING DATE: DECEMBER 29, 2025

SALARY: Appropriate placement on Salary Schedule E5 05 (range: $34,298 - $51,793). This position involves performance duties for a federally funded project and is contingent on continued federal funding. Â In the event that funds for this position are discontinued or significantly reduced or if federal requirements for funding this project no longer include this position, the College shall have the right to discontinue the position. Â Neither tenure or non-probationary status may be attained in this position.Â

The position will be based initially at the Wallace Campus in Dothan.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.   Â

ESSENTIAL FUNCTION: General Clerical Duties. Employee performs clerical duties to assist the Adult Education office in its efficient operation.

• Answers telephone; answers general inquiries and/or routes to the appropriate office or individual.
• Takes and relays phone messages for staff and instructors.
• Greets walk-ins and visitors, assesses needs and provides relevant information about Adult Education classes, ESL classes, orientation and other AE services.
• Types memos, letters, emails, and other correspondence as required.
• Establishes and maintains filing system.
• Checks departmental monthly time sheets for discrepancies or errors.
• Prepares requisitions for purchase orders for supplies, books, and other materials as needed.
• Sends maintenance and MIS requests as needed.
• Provides administrative support during hiring process.
• Provides notary services for the department.
• Arranges Director's travel and maintains his/her schedule.
• Processes travel requisitions and reimbursements for the department.
  
  

ESSENTIAL FUNCTION: Adult Education Operations. Assists in the daily operations of the Adult Education Department provides support to departmental staff as needed.

• Stocks and organizes Adult Education supply closets.
• Works with instructors and staff to issue needed supplies.
• Maintains and distributes yearly Adult Education Calendar and class schedule.
• Performs a purge of non-essential files and maintains file system for Director.
• Compiles information for and creates the Adult Education newsletter for distribution four times a year.
• Maintains information related to graduates of the program and prepares graduation program for printing.
• Reserves space, coordinates with videographer and photographer, and arranges for ROTC participation for graduation ceremonies.
• Participates in graduation ceremony.
• Assists in student recruiting; assists in fostering community support; assists in scheduling activities for Adult Education.
• Other duties as assigned.
  
  

ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.

• Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours.
• Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action.
• Performs a productive full day's work.
• Ensures that service to students and the general public is top priority.
• Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students.
• Adheres to all College and System policies and procedures.
• High School diploma or GED is required.
• Ability to work non-standard hours and extended hours as necessary is required.
• Ability to possess and maintain Notary Public credentials is required.
  
  

ADVISORY COMMITTEE: The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interviews, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed.

Applicants must travel at their own expense for interviews that are conducted in person.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position.  A complete application packet must be received no later than 2:00 pm, Monday, January 12, 2026. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered.  A complete application packet consists of:Â

• Completed Wallace Community College employment application
• Current resume
• Cover letter describing specifically how your experience and qualifications meet the required qualifications.
• Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received the minimum of a high school diploma or GED equivalent. Transcripts may be unofficial for the application process but they must identify the applicant, institution, degree earned and the date the degree was conferred. (A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time.Â
  
  

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APPLICATIONS MUST BE FILED ONLINE AT

www.wallace.edu/employment

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-556-2519)Â

PLEASE NOTE

• ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. Â If you need assistance scanning documents, please contact:
  
  

Human Resources

Monday - Thursday 7:30 am - 4:30 pm

Friday 7:30 am - 2:00 pm

334-556-2519

• WE DO NOT ACCEPT FAXED OR E-MAILEDÂ application materials.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.Â
• All correspondence with applicants regarding the College's search process will be sent via e-mail.
  
  

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service

Monday-Friday                           Â

8:00 am - 5:00 pm PST Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â

(855) 524-5627 Â Â Â Â

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

 If you have a disability and require accommodations, please notify us at (334) 556-2519.

 Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.Â

Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.

The College reserves the right to withdraw this job announcement at any time prior to the awarding.