DOT Compliance Administrator at ITG Communications, LLC

Job Description

The DOT Compliance Administrator supports the DOT Compliance Manager in ensuring company-wide adherence to all Department of Transportation (DOT) regulations. This role is responsible for maintaining driver and vehicle compliance records, coordinating training, and assisting with audits, inspections, and reporting requirements.

Responsibilities

• Assist in managing driver qualification and certification processes, including monitoring CDL requirements, medical certifications, and hours of service compliance.
• Support the DOT Compliance Manager in overseeing vehicle inspection and maintenance programs to meet DOT safety standards.
• Collaborate with Fleet Management, Safety, and Operations teams to track and follow up on annual FMCSA vehicle inspections and driver compliance tasks.
• Maintain accurate, organized, and up-to-date records of driver qualifications, vehicle inspections, and regulatory filings to ensure audit readiness.
• Update employee files with current training documents and ensure compliance with ongoing training requirements.
• Coordinate and schedule DOT compliance training for drivers, supervisors, and other relevant personnel
• Proactively reach out to employees to collect required credentials and documentation
• Stay informed on updates to DOT regulations and assist in implementing necessary policy or procedural changes.
• Prepare and submit required DOT reports; assist with the resolution of any compliance violations in a timely manner
  
  

Requirements

Key Measures / Key Performance Indicators:

• DOT compliance audit results and ratings
• Driver qualification file accuracy and completeness
• Violation reduction metrics
• Vehicle inspection pass rates
• Roadside inspection performance
• Training completion rates
• Incident and accident rates
• CSA score management and improvement
• Timeliness of regulatory reporting
• Response time to compliance issues
  
  

Person Overview

Education: High school diploma or equivalent required; associate or bachelor's degree preferred.

Experience

• 2+ years of experience in DOT compliance, fleet safety, or related administrative field preferred.
• Knowledge of DOT/FMCSA regulations strongly preferred.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and/or compliance tracking software.
• Ability to communicate effectively across departments and levels of the organization.
• Comfortable working independently and managing multiple tasks simultaneously.
• Exposure:
• Comprehensive knowledge of FMCSA regulations and DOT compliance requirements
• Understanding of fleet operations and safety management systems
• Experience with compliance documentation and reporting systems
• Familiarity with driver qualifications and vehicle maintenance requirements Factors critical to success at ITG Communications for this position.
• Understanding of transportation regulations with ability to translate complex requirements into practical programs
• Excellence in risk assessment, gap analysis and problem-solving to identify compliance risks and develop solutions
• Effective communication skills to educate and influence across all levels of the organization
  
  

Physical Requirements

• Frequent/extended travel across multi-state territory
• Visual and hearing acuity Please note: This is a safety-sensitive position. The employee has responsibility for their own safety and the safety of others. The employee must be able to perform all duties in accordance with safety regulations, company policies, and client requirements. This includes but is not limited to:
• Following all required safety protocols and procedures
• Using appropriate personal protective equipment (PPE)
• Operating vehicles and equipment safely
• Maintaining valid certifications and licenses as required
• Participating in mandatory safety training and meetings
• Reporting unsafe conditions or practices
• Passing required drug and alcohol screening
• Maintaining physical capabilities necessary to perform essential job functions safely Failure to meet these safety requirements may result in disciplinary action up to and including termination of employment.
  
  

Additional Comments

ITG is an equal employment opportunity employer. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.