Facility Construction Project Coordinator at JLL

Date: 2 days ago

City: Mobile, AL

Contract type: Full time

Technical Project Management Administrative Support - 60%

Prepare project management reports and meeting minutes
Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules
Supports Facility Project Manager in improvement and building of standard facility project management procedures

Project Management 40-60%

Support project management team on projects and assignments.
Proactively manage project-related issues.
Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.
Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.
Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.
Provide administrative and record keeping support on behalf of assigned projects according to JLL’s standards for document management.
Maintains and supports project management tools, systems, and processes.
Ensures best practices are being followed and the right resources are available to project managers.
Coordinate Meetings
Transcribe meeting minutes, punch lists and other project documentation
Work with architects to deliver plans and drawings
Assist in updating Schedules and Budgets
Track Invoices
Coordinate Vendors
Produce quality Monthly Reports
Assist in drafting RFPs
Help ensure drawings meet client standards
Proactively manage project-related issues on account or assignment
Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides

Education/training

(Minimum) Bachelor Degree or 3+ years of Facilities or Construction Experience
(Preferred) Bachelor Degree in Accounting, Business, Architecture, Engineering, or Construction Management

Years of relevant experience

Skills and knowledge

Minimum

Strong interpersonal skills with the ability to interact with executive level internal & external clients
Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business
Basic proficiency with Microsoft Office/ Google Suite products
Knowledge of construction or commercial real estate industry
Strong knowledge of Google Workspace

Preferred

Other Abilities

Certifications/licenses

Minimum

Preferred

Physical work requirements and work conditions

Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.
Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.
Speaking: able to speak in conversations and meetings, deliver information and particpate in communications.
Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools.
Carrying: able to carry documents, tools, drawings, electronic equipment up to
30lbs/14kgs.
Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs
Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
Sitting: able to sit for long periods of time in meetings, working on the computer.
Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
Standing: able to stand for discussions in offices or on the production floor.
Travel: able to travel independently and at short notice.

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