Cordinator at International Student and Scholar Services at Western Michigan University - Haenicke Institute for Global Education

Job: Full Time, Regular, Nonexempt/Hourly.

Pay: Grade C. Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

Location: WMU-Kalamazoo - Main Campus

General Summary:

• Manages immigration software systems to compile, maintain, and process records for SEVIS (Student & Exchange Visitor Information System) reporting in coordination with University and federal requirements.
• Collects and analyzes data to support compliance, institutional reporting, faculty hiring processes, and to respond to various national and institutional data requests.
• Serves in the capacity of Designated School Official and Alternate Responsible Office.

Major Duties:

• Manages data integration to issue immigration documents for scholars and students.
• Coordinates with departments to collect required documentation, verify arrivals, conduct orientations, and assist in maintaining records for international faculty hiring processes.
• Manages immigration data processing and SEVIS submissions.
• Collaborates to ensure accurate data transactions.
• Serves as Designated School Official (DSO) and Alternate Responsible Officer (ARO), advising faculty scholars and students on immigration processes.
• Compiles, tracks, and analyzes international student and scholar data for government reporting.
• Maintains academic program classification codes to ensure compliance.
• Updates and manages immigration information in accordance with University standards.
• Assists leadership with other initiatives and other duties as assigned.

Minimum Qualifications:

• Associate’s degree or two years’ college coursework in a related field from an accredited institution.
• Two year’s relevant experience.
• Strong interpersonal, written and verbal communication skills.
• Proficiency with word-processing and spreadsheet software.
• Experience with using and querying databases.
• U. S. citizen or lawful permanent resident to meet the federal requirements to serve as a Designated School Official (for the U.S. Department of Homeland Security) and Alternate Responsible Officer (for the U.S. Department of State).
• Ability to pass routine background checks to maintain DSO and ARO authorization assigned by the Department of Homeland Security and Department of State.

Special Instructions to Applicants:

• External applicants should use the WMU – Application.
• Internal applicants should use the WMU – Internal Application.
• Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation
• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:https://www.wmich.edu/hr/enrollment-staff
• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.