Event Coordinator at Volt

Volt is immediately hiring Event Coordinator in Glendale, CA.

As an Event Coordinator, you will:

• The Event Coordinator provides essential support to the event producers of the D23: The Ultimate Event throughout all phases of planning and execution.

• This role assists with project coordination, event logistics, production workflows, scheduling, tracking documentation, and cross-functional communication.

• The coordinator helps ensure planning materials are accurate and up to date, supports vendor and partner coordination, and contributes to on-site operations during load-in, rehearsals, event days, and strike.

• This position plays a key role in helping the team deliver a seamless, well-organized, and excellent event.

• Coordinate assigned tasks, event planning, logistics tracking, and administrative support functions.

• Maintain planning documents, schedules, trackers, and production files.

• Assist with routing information, managing deadlines, preparing meeting notes, and supporting operational workflows across multiple workstreams.

• Support communication with key partners, vendors, exhibitors, and cross-functional teams.

• Help route information, track deliverables, coordinate approvals, and maintain accurate documentation for internal and external stakeholders.

• Assist in the development of presentation materials, briefing documents, production manuals, signage grids, run-of-show updates, and post-event reporting.

• Help prepare materials for leadership, creative partners, and operational teams

This is a full-time Hybrid 8-month temp to hire contract opportunity.

Schedule: Onsite Mon-Thurs and Remote on Fri.

Hours: 9:00am-6:00pm.

The ideal candidate must have:

• Bachelor’s degree in Event Management, Meeting Planning, Marketing, Business, Theater, Communications, or equivalent experience.

• 1- 2+ years of experience in event coordination, production, project coordination, or related field (internships acceptable).

• Strong organization skills with the ability to manage multiple tasks, timelines, and priorities.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office (Excel, Word, Outlook) and presentation tools (Keynote, PowerPoint).

• Ability to work effectively in fast-paced, deadline-driven environments.

• Strong attention to detail and commitment to accuracy.

• Experience supporting large-scale events, conventions, festivals, or fan experiences.

• Knowledge of production workflows, creative approvals, or logistics coordination

Pay Range: $32.00-$35.00 per hour depending on experience.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief,

national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email [email protected] or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

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