Part-time Administrative Assistant at Vintage Realty Company

About Company:

Vintage Realty Company is a full-service real estate firm recognized for excellence in property management, leasing, development, and investment services across the Gulf South. Headquartered in Shreveport, Louisiana, with properties and operations throughout Louisiana.  Vintage is known for its commitment to quality, professionalism, and exceptional customer service in every market we serve.

For over 3 decades, we’ve built a reputation for creating thriving communities, cultivating strong partnerships, and delivering lasting value for our clients and residents. Our diverse portfolio includes commercial, multifamily, and mixed-use developments, all managed with the care and attention to detail that define the Vintage standard.

At Vintage, we believe in more than managing properties — we build relationships, strengthen communities, and create spaces where people and businesses can truly thrive.

About the Role:

The Part-time Administrative Assistant plays a crucial role in supporting the daily operations of our organization by managing a variety of administrative tasks efficiently and accurately. This position is designed to ensure smooth office functioning by handling correspondence, scheduling appointments, and maintaining organized records. The successful candidate will serve as a key point of contact for internal teams and external clients, facilitating effective communication and coordination. By managing data entry, preparing reports, and assisting with office supply management, this role contributes significantly to overall productivity. The position requires a proactive individual who can multitask, prioritize responsibilities, and maintain confidentiality while working independently during part-time hours.

Minimum Qualifications:

• High school diploma or equivalent.


• Proven experience in an administrative or office support role.


• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).


• Strong organizational and time management skills.


• Excellent written and verbal communication abilities.

Preferred Qualifications:

• Associate degree or higher in Business Administration or related field.


• Experience with office management software and database systems.


• Familiarity with scheduling and project management tools.


• Ability to work independently with minimal supervision.


• Previous experience in a part-time or flexible work environment.

Responsibilities:

• Manage incoming calls, emails, and other communications, directing them appropriately and responding when necessary.


• Schedule and coordinate meetings, appointments, and travel arrangements for staff members.


• Maintain and update physical and digital filing systems to ensure easy retrieval of information.


• Prepare, proofread, and distribute documents, reports, and correspondence with attention to detail.


• Assist with data entry tasks, including updating databases and tracking office inventory and supplies.


• Support team members with various administrative tasks as needed to facilitate smooth office operations.


• Ensure confidentiality and security of sensitive information in compliance with company policies.

Skills:

The required skills such as proficiency in Microsoft Office and strong communication are essential for managing daily correspondence, preparing documents, and coordinating schedules effectively. Organizational skills enable the assistant to maintain orderly records and prioritize multiple tasks to meet deadlines. Preferred skills like familiarity with project management tools enhance the ability to support team projects and streamline office workflows. The ability to work independently ensures that the assistant can handle responsibilities without constant oversight, which is critical in a part-time role. Together, these skills contribute to creating a productive and well-organized office environment that supports the broader goals of the organization.