Operations Administrator at Mullin

Date: 3 weeks ago
City: New Orleans, LA
Contract type: Full time
  • Tracks and manages change orders to contracts and ensures budget compliance
  • Compiles data to complete contract submittals
  • Issues purchase orders in compliance with the contract budget and reconciles all invoices received against those Purchase Orders
  • Assists and reviews departmental billing
  • Works with departments to support purchasing functions including setting up material lists and placing final shipping orders
  • Review Closed Job Report each week with team. As jobs are closed, initiate Administrative close out process
  • Communicates effectively with clients in terms of invoicing, scheduling, collections etc.
  • Prepares, coordinate, and maintain vendor information and tracking.
  • Submits time approval to HR
  • Review schedules each week with Production team to be familiar with Work In Process (WIP).
  • Inputs information as necessary into data systems including Aspire
  • Manages subcontractor compliance requirements, including certificates of insurance (COIs)
  • Oversees departmental workflow processes to ensure efficiency and accuracy
  • Collaborates with the sales team to process and reconcile change orders
  • Coordinates weekly material procurement for both internal operations and external projects
  • Prepares job reporting and assists with project forecasting
  • Coordinates 811 utility locate requests for active projects
  • Performs inventory reconciliation across multiple departments
  • Facilitates communication between field operations and sales teams regarding change orders and ensures accurate reconciliation of all COs
  • High school diploma or equivalent
  • At least 2 years of experience in an administrative position is required
  • Strong communication skills with a positive attitude
  • Ability to work well in a fast-paced environment where time-sensitive tasks are the norm
  • Ability to maintain confidential information
  • Proficient in Excel, Microsoft Word, and basic computer functions
  • Must be a multitasker and be able to prioritize
  • 401K plan with partial match
  • Paid Time Off to include Vacation and Sick
  • Dental, Vision, Disability and many more supplemental insurances
  • Health insurance package
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