Medical Records Coordinator at Excelsior Care Group

Facility: Boca Circle Rehabilitation Center

Position: Medical Records Coordinator

Location: Boca Raton, FL

Shift: Full-Time Days | 8:00 AM – 4:30 PM or 8:30 AM – 5:00 PM

Salary: $22.00 – $24.00 per hour

About The Role

As a Medical Records Coordinator at Boca Circle Rehabilitation Center, you will play a vital role in ensuring resident medical records are accurate, complete, secure, and compliant with State and Federal regulations, HIPAA requirements, and facility policies. This position is essential to supporting quality resident care and maintaining organized clinical documentation from admission through discharge.

Key Responsibilities

• Assemble, protect, maintain, and collect medical records
• Monitor physician visits and documentation for compliance
• Thin paper records as necessary
• Track incomplete records and ensure timely completion
• Produce records upon request according to corporate guidelines
• Manage medical orders and supporting documentation
• Perform QAPI checks for completeness and accuracy
• Prepare and maintain admission and readmission charts
• Supply nursing stations with proper charting and documentation forms
• Maintain daily census listings, room assignments, physician/patient lists, and admission/discharge/transfer logs
• Prepare requests for medical information as directed by leadership
• Manage patient clinical records from admission through discharge
• File and retrieve medical records for in-house patients
• Process telephone orders, maintain logs, and file completed documentation
• Maintain records in a secure and confidential manner
• Promote proper documentation, storage, and retrieval procedures
• Communicate updated processes and guidelines to staff as needed
• Maintain strict confidentiality of all medical records and patient information

Qualifications

• Working knowledge of medical terminology, HIPAA requirements, coding, and indexing
• Completion of coursework in medical terminology preferred
• 1–2 years of previous medical records experience preferred
• Previous office and typing experience preferred
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and work efficiently in a fast-paced healthcare environment

Benefits

• Comprehensive Medical & Dental Coverage
• Generous Paid Time Off (PTO)
• 401(k) Retirement Plan
• Employee Recognition Program
• Supportive, team-oriented work environment
• Company perks and employee discounts

Apply today and become part of the dedicated team at Boca Circle Rehabilitation Center, where your attention to detail and commitment to excellence help support quality resident care every day. We are proud to offer a welcoming workplace, opportunities for professional growth, and a team that values compassion, collaboration, and service. Join us and make a meaningful difference in the lives of our residents and staff.

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