Administrative Assistant - Gas Utilities at Cordoba Corporation

Cordoba Corporation is a leading engineering and program management firm based in California . W e are seeking an Administrative Assistant to join our Energy-Gas sector to support Gas Utilities projects and teams. The Administrative Assistant is responsible for supporting daily office operations by coordinating schedules, managing correspondence, maintaining records, and ensuring efficient workflow across the organization. This role provides critical support to leadership and staff through report preparation, document control, meeting coordination, and tracking key deadlines and action items. The position requires excellent organizational and communication skills to manage priorities, maintain procedural consistency, and respond effectively to administrative needs and inquiries.

Responsibilities

• Coordinate day-to-day administrative operations, including scheduling, correspondence, document preparation, and maintaining organized records to ensure efficient office workflow.
• Support leadership and departmental staff by preparing documents, tracking deadlines, and assisting with project coordination to ensure tasks are completed accurately and on schedule.
• Track, coordinate, and maintain changes to forms and reports.
• Create meeting agendas, arrange meeting facilities, and document meeting minutes and/or action items.
• Maintain procedures manual to ensure consistent performance of routines.
• Compose correspondence and prepare reports as needed.
• Organize essential mail in priority action order.
• Arrange, order and retain relevant files and supplies.
• Study and review company and department procedures.
• Participate in any administrative meetings and take initiative on requests and inquiries of administrative nature as needed.

Qualifications

• 3 years of administrative support experience required
• Some completed college coursework preferred
• Excellent interpersonal and customer service skills and demonstrated ability to work with employees at all levels
• Strong written and verbal communication skills
• Ability to multi-task in a fast-paced business environment and work with minimal supervision
• Exceptional organizational skills, record-keeping, and attention-to-detail
• Proficiency using the MS Office Suite including Word, Excel, Outlook and Teams

Pay Range: $25.00 - $30.00 per hour

Work Location: Onsite 5 days per week in Santa Clarita, CA

Visa Sponsorship: Legal authorization to work in the U.S.A. on a full-time basis without sponsorship

Physical Requirements: Ability to pass a pre-authorized physical including a drug-screening and background check

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a nationally recognized civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks : We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodations, please contact our HR Department at: (213) 895-0224.

Join Cordoba Corporation and be part of shaping California’s future!