Project Coordinator - Dermatology at Washington University in St Louis

Scheduled Hours

Position Summary

Coordinates development and planning of programs for department.

Primary Duties & Responsibilities

• Assists in the program development, coordination, planning of programs with department.
• Serves as responsible for the effective and efficient coordination of the program implementation and logistics.
• Provides ideas for management and operational improvement, as well as serves as a development resource for program planning, implementation and close out.
• May have budgetary/financial oversight of program.
• Provides high-level administrative and operational support for Division leadership, including calendar management, meeting preparation, leadership team coordination, and follow-up on key priorities.
• Facilitates Division marketing and communications needs, including website maintenance, social media content and coordination, content updates, promotional materials, and support for internal and external communications.
• Works closely with the Department of Medicine to oversee the submission process for Dermatology faculty appointments and promotion packets, including CVs, executive summaries, Clinician Track Impact Reports, letters of support and related materials.
• Manages Division-wide ProCard purchasing and reconciliation, including policy-compliant purchasing, receipt tracking, delivery coordination, expense documentation, and reconciliation for events, clinic, operational, and special project needs.
• Manages all logistics for Division special events, including the annual holiday party, alumni events, lectureships, research events, special occasion receptions, and dinners. Oversees contracts, travel arrangements, itineraries, technical support, catering, vendor coordination, expenses, and day-of event execution.
• Provides office oversight and operational support to ensure Division workspaces, shared areas, supplies, equipment, and facilities are maintained, organized, and ready for daily use.

Working Conditions

Job Location/Working Conditions

• Normal Office Environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications /Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Relevant Experience (2 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Adaptability, Customer Service, Detail-Oriented, Fast-Paced Environments, Goal-Oriented, Highly Resourceful, Interpersonal Communication, Oral Communications, Organizing, Project Administration, Systems Support, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.