Accounts Receivable / Invoicing Specialist at EWI Worldwide

Company Description

At EWI, we're committed to excellence in every aspect of our business. We're currently seeking a highly motivated and detail-oriented Accounts Receivable / Invoicing Specialist to join our team at our Dearborn, Michigan facility. EWI is a dynamic and innovative company that specializes in providing top-quality services to our clients. If you're looking for an opportunity to contribute to a growing company and excel in your career, join our team at EWI and be a part of our success story!

Apply today!

As an Accounts Receivable / Invoicing Specialist, you will play a crucial role in ensuring the accuracy of client invoices and payments processed through the Infor ERP Visual software. This is a hybrid position that allows some remote work but is primarily an in-person role. You'll be responsible for various tasks related to cash receipts, invoice creation, reconciliation, and more. Your attention to detail and commitment to efficiency will be essential in this role.

Qualifications

The successful candidate will possess the following qualifications and skills:

• 6-10 years of progressively responsible experience in accounts receivable, invoicing, billing, or accounting operations, with demonstrated expertise in cash application, reconciliations, and ERP-based transaction processing.
• Advanced knowledge of Windows, Microsoft Office, ERP software (experience with Infor ERP Visual Software is a significant plus), SharePoint, and CRM systems.
• Exceptional attention to detail.
• Strong verbal and written communication skills, as well as analytical and problem-solving abilities.
• The ability to prioritize workloads effectively to meet deadlines.
• Willingness to work overtime when necessary to ensure timely completion of tasks.

Additional Information

Cash Application & Reconciliation

• Process cash receipts, including cash application in Visual software and bank deposits.
• Adjust customer deposits to ensure balances align with the general ledger.

Invoicing & Billing

• Create and post invoices for the Exhibit and Retail groups in Infor ERP Visual.
• Email invoices to clients and submit invoices through customer portals as required.
• Manage customer invoicing timelines to support accurate and timely reporting.
• Send client statements as requested.
• Process credit card transactions.

Credit Review & Payment Terms

• Run D&B reports for new clients and recommend payment terms for management approval.

Order Verification & Portal Support

• Verify that jobs for the Exhibit and Retail groups are accurately shipped and closed in the IT Enterprise system, resolving discrepancies as needed.
• Utilize the Retail portal to create repetitive orders.

Documentation & Audit Support

• Upload purchase orders and invoices to job SharePoint sites.
• Scan, file, and organize financial and operational documents.
• Prepare and retrieve documents for audits as requested.

Customer Support & Collections

• Assist with collections efforts as needed.

Reporting

• Prepare and distribute weekly aging reports to management.
• Assist with cash flow reporting.

If you enjoy working in a collaborative, fast paced environment we encourage you to apply.

If interested, please forward a resume and your salary requirements to dpeterson @ ewiworldwide.com

EWI offers a competitive salary, paid time off, and a comprehensive benefit plan.