Special Projects Coordinator at City of Virginia Beach

49195

Public Works - Municipal Center Building 33

A.11, $59,862.40 - $92,788.80

Depending upon Qualifications

Monday - Friday - 8:30am - 5:00pm (includes 30m lunch).

6/5/26

6/26/26

Job Duties

Join Our Team!!!

If you're looking for a challenging and rewarding career with a dedicated team while serving a city that consistently ranks among the best places to live, the Department of Public Works may be the perfect fit for you!

The Public Works Business Center is seeking a warm, outgoing, authentic, passionate, and motivated professional to join our team as a Special Projects Coordinator – Data Analyst.

This position offers a variety of opportunities to gain new experiences, expand your knowledge, and enhance your professional skills. You'll play a key role in supporting special projects, analyzing data, and contributing to initiatives that help drive the department's success.

If you're ready to take on new challenges, grow your career, and make a meaningful impact, we encourage you to apply and become part of the City of Virginia Beach Public Works Department's Business Center team.

Alternative work arrangements may be discussed after six (6) months.

Representative Work Functions & Responsibilities

The Special Project Coordinator - Data Analyst performs professional, technical, and analytical work to support the Department of Public Works in achieving data driven operational excellence. This role collects, interprets, and visualizes data from multiple Public Works business units; analyzes program performance; develops key performance indicators (KPIs); prepares statistical and narrative reports; and supports departmental compliance, accreditation, and strategic planning efforts. This position requires a high degree of independent judgment, analytical discernment, and critical thinking to evaluate complex datasets, interpret ambiguous operational issues, and recommend well supported solutions. The position helps provide leadership with actionable insights aligned with Public Works’ mission, Council identified priorities, APWA accreditation requirements, and departmental operations across Engineering, Facilities, Fleet, Operations, Real Estate, Parking, Waste Management, and the Business Center.

Data Collection, Analysis & Reporting

• Collect, clean, structure, and analyze operational data from a wide variety of departmental and enterprise-wide systems, spreadsheets, databases, and tools to support data informed decision making.
• Monitor departmental KPIs, performance measures, and dashboards to illustrate performance, identify trends, and support continuous improvement.
• Prepare statistical, narrative, and visual reports used by departmental leadership, City leadership, and stakeholders for operational decisions and resource planning.
• Analyze data to assess program effectiveness, operational efficiency, service levels, and opportunities for improvement across Public Works.

Operational & Organizational Support

• Coordinate with internal and external partners to gather data for recurring reports, special studies, and operational reviews.
• Conduct in-depth research and evaluation of datasets, processes, and systems; develop recommendations to enhance operations, reduce waste, and support internal process improvements.
• Assist with administrative data needs including organizational charts, staffing reports, vacancy tracking, or other operational metrics assigned.
• Exercise independent decision making in evaluating data limitations, identifying anomalies, and determining the most appropriate analytic- approaches to support operational and strategic needs.

Accreditation, Compliance & Strategic Initiatives

• Support the maintenance of the Department’s American Public Works Association (APWA) accreditation in areas requiring data tracking.
• Assist strategic action plan reporting, performance plan updates, and citywide initiatives requiring Public Works data.

Stakeholder Engagement & Communication

• Collaborate with internal and external partners to exchange information, validate data, and ensure reports reflect accurate operational realities.
• Present findings to leadership through clear, accessible data visualizations, presentations, or briefings.
• Demonstrate strong critical thinking skills when translating complex findings into clear, actionable insights for diverse audiences.

Independent Work & Critical Thinking

• Work independently in a fast paced-, data rich- environment, applying sound judgment when analyzing incomplete or varied datasets.
• Strong critical thinking abilities to assess operational issues, distinguish meaningful trends from noise, and develop recommendations that support data driven decision making across Public Works divisions.
• Exercise discernment in selecting appropriate methodologies, validating data accuracy, and determining when issues require escalation or cross departmental- collaboration.

Additional Duties

• Participate in special projects, process improvement efforts, audits, and studies initiated by Public Works leadership.
• May assist with training staff on data tracking methods, reporting expectations, or analytic tools.
• Perform additional duties as required based on departmental needs.

Official City Job Description

https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Special-Projects-Coordinator-02731.pdf

Working Conditions

https://workingcondition-summary-prod.s3.amazonaws.com/B.000892.1.pdf

Minimum Requirements

MINIMUMS: Bachelors degree in a closely related discipline providing the subject matter expertise required by the job, and four (4) years professional and progressively responsible related experience utilizing the subject expertise required by the position; or any equivalent combination of experience and training providing the required knowledge, skills, and abilities.

SPECIAL REQUIREMENTS: Individual positions may require experience utilizing software specific to the operational activities of the employing department. Special licensing or certification in the field related to the area of employment may be a pre-employment requirement or be obtained within a specified period following employment. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Additional Requirements

DMV Transcript: Required

CDL: Not Required

DOT History: Required

CPS Check: Not Required

Physical: Not Required

Respirator: Not Required

Polygraph Review: Not Required

Psychological Screening: Not Required

Preferences

• Experience with Public Works related datasets or municipal operations.
• Proficiency with BI tools (Power BI, Tableau), advanced Excel, or GIS.
• Knowledge of APWA accreditation processes.
• Experience with performance measurement, benchmarking, or Lean Six Sigma concepts.
• Experience working with enterprise systems used by Public Works divisions (asset management, work order systems, fleet systems, etc.).

Special Instructions

• Please complete the application in its entirety and include your resume if required by the posting.
• Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
• You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.

V RS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.