Staffing Coordinator - Interview Scheduler at Keysight Technologies

Staffing Coordinator – Interview Scheduler

Position Details

• This position is 100% onsite. Keysight Location: 1400 Fountaingrove Pkwy; Santa Rosa, CA 95403.
• Work Schedule: Monday thru Friday, 40 hours/week.
• Contract Duration: 3 months.

The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics for 3 recruiters ensuring a seamless, high-quality candidate experience. This role requires strong organization, attention to detail, and the ability to operate efficiently in a fast-paced environment.

Key Responsibilities

• Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews; final interviews primarily onsite in Santa Rosa.
• Partner with recruiters, hiring managers, and candidates to align availability and logistics
• Manage calendars, confirmations, and last-minute schedule changes
• Deliver a best-in-class candidate experience through clear, timely communication
• Maintain accurate data in iCIMS, our recruiting system, and track interview activity
• Leverage AI tools to enhance candidate communications, streamline scheduling workflows, and identify process improvements
• Support additional logistics: some reporting; escort interviewing candidates to their interview rooms

Qualifications

• 1+ year of coordination or administrative experience (recruiting preferred)
• Strong attention to detail and ability to manage competing priorities
• Excellent written and verbal communication and customer service-related skills
• Experience with ATS and calendar tools (Outlook, iCIMS preferred)
• Familiarity with AI tools (e.g., Copilot or similar) to improve efficiency and process flow

Pay Transparency

• This is the pay range that Magnit reasonably expects to pay someone for this position is $23.48/hour - $31.30/hour W-2.
• Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met).