People Coordinator at Retail Imaging

About the Role

We’re looking for a People Coordinator to join our People team and support employees throughout the employee lifecycle.

Reporting to the Director of People, you’ll play a hands-on role in recruiting, onboarding, employee support, HR systems administration, payroll support, training coordination, compliance, and office operations. As a member of a small team, you’ll have the opportunity to contribute across multiple areas of People Operations and make a meaningful impact on the employee experience.

Note: This position is intended to be hybrid and based in the Portland/Vancouver metropolitan area. However, fully remote arrangements may be considered for highly qualified candidates.

What You’ll Do

• Support recruiting activities, including application review, interview coordination, candidate communication, and applicant tracking.
• Assist with onboarding and offboarding processes and employment documentation.
• Maintain employee records and HRIS data with accuracy and confidentiality.
• Serve as a resource for employee and manager questions regarding HR processes, policies, systems, and programs.
• Support timekeeping, payroll administration, and related employee records activities.
• Coordinate training programs, maintain training records, and assist with employee communications.
• Support performance evaluations, employee engagement initiatives, and other People programs and projects.
• Prepare reports, maintain documentation, and assist with compliance and recordkeeping requirements.
• Provide administrative support for the Vancouver office, including mail distribution, office supplies, first aid supplies, and general office organization.
• Assist with special projects and other People-related initiatives as business needs evolve.

What We Offer

• Affordable, comprehensive medical, dental, and vision coverage for you and your dependents.
• Company-matched retirement plan after six months of employment.
• Paid sick leave and vacation time that increases with tenure.
• A supportive team, transparent leadership, and opportunities to grow your HR experience.

Requirements

What You’ll Bring

• High school diploma or GED required.
• Two or more years of experience in Human Resources, recruiting, payroll, office administration, or a related support role.
• Experience using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Experience working within an HRIS; Paylocity experience preferred.
• Strong organizational, communication, and customer service skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong attention to detail and the ability to manage multiple priorities and deadlines.
• Ability to work independently, take initiative, and follow through on responsibilities.
• Adaptability and willingness to support a variety of People and administrative functions.

Physical, Sensory, And Cognitive Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

• Work the assigned schedule with minimal unscheduled absences.
• Maintain accuracy while managing multiple priorities and deadlines.
• Communicate professionally in person, by phone, video conference, and in writing.
• Handle confidential information appropriately and exercise sound judgment.
• Use standard office equipment, including computers, phones, printers, and scanners.
• Remain stationary for extended periods while working at a computer.
• Occasionally move throughout the office and lift or carry items weighing up to 25 pounds.