Executive Assistant to the CEO at Unrivaled Basketball

About Unrivaled

Unrivaled is a premier professional women’s 3v3 basketball league showcasing the top players in the sport. Our mission is to elevate the profile of women’s basketball through exceptional talent, groundbreaking partnerships, and unparalleled fan experiences.

Job Overview

We are seeking a highly organized, proactive, and tech-savvy professional to serve as the Executive Assistant to our CEO. The ideal candidate will act as the central hub of the CEO's office, ensuring priorities stay on track, decisions move forward, and the CEO's time is spent on the highest-impact activities.

The Executive Assistant will manage the day-to-day operations of the CEO's desk, including inbox management, calendar oversight, meeting preparation, action item tracking, and stakeholder follow-up. They will also be expected to leverage AI and emerging productivity tools to continually improve efficiency, communication, and workflow management.

Success in this role requires exceptional judgment, discretion, attention to detail, and a bias toward action. The right person thrives in fast-moving environments, anticipates needs before they arise, and enjoys bringing structure to complexity.

Key Responsibilities

Executive Support & Prioritization

• Manage the CEO's inbox and communications across multiple time zones, triaging incoming messages, ensuring timely responses, and coordinating seamless follow-up with internal and external stakeholders nationwide.
• Maintain and optimize the CEO's calendar, balancing internal priorities, external stakeholders, and strategic initiatives.
• Coordinate and manage all travel logistics for the CEO, including flights, accommodations, ground transportation, and detailed itineraries for domestic and international travel.
• Identify competing priorities and help the CEO focus on the highest-value opportunities and decisions.
• Prepare daily and weekly briefing materials to support effective decision-making.

Weekly Planning & Execution Management

• Lead a structured weekly "look back / look ahead" process with the CEO to review accomplishments, outstanding commitments, upcoming priorities, and slippage risks.
• Maintain a centralized system for tracking priorities, decisions, action items, and commitments.
• Ensure accountability by coordinating follow-up with internal and external stakeholders.
• Surface bottlenecks, deadlines, and unresolved issues before they become problems.

Meeting & Communication Management

• Prepare agendas, briefing materials, and relevant context for key meetings.
• Capture decisions, action items, and ownership during meetings as needed.
• Draft and coordinate communications on behalf of the CEO.
• Serve as a trusted point of contact for executives, board members, investors, partners, and employees.

AI & Productivity Systems

• Continuously identify opportunities to improve how the CEO office operates through AI and automation.
• Implement and maintain tools that streamline meeting preparation, note-taking, action-item tracking, scheduling, research, and communication workflows.
• Use AI to help summarize information, surface priorities, draft communications, and reduce administrative burden.
• Stay current on emerging productivity technologies and recommend practical applications that improve efficiency.

Project Coordination

• Support special projects and cross-functional initiatives led by the CEO.
• Coordinate across departments to ensure priorities remain aligned and commitments are executed.
• Maintain visibility into critical workstreams and proactively communicate status updates.

Qualifications

• 5+ years supporting a senior executive, founder, CEO, or C-suite leader.
• Exceptional organizational and project management skills.
• Strong written and verbal communication abilities.
• Demonstrated ability to manage sensitive and confidential information.
• Experience working in high-growth, startup, sports, media, entertainment, consumer, or technology environments preferred.
• Strong proficiency with Google Workspace, Microsoft Office, and modern productivity platforms.
• Curiosity and comfort with technology, AI, and automation tools, with a willingness to adopt and leverage them to improve workflows and execution.
• Excellent judgment and prioritization skills.
• Resourceful, proactive, and solutions-oriented.
• Comfortable operating independently while maintaining close alignment with the CEO.

What Success Looks Like

• The CEO's inbox is consistently organized and actionable.
• The CEO's calendar is consistently optimized, with scheduling conflicts anticipated and resolved before they arise.
• Weekly priorities, commitments, and follow-ups are visible and managed.
• A reliable system is in place to track decisions, commitments, and action items, ensuring nothing is missed and accountability is maintained.
• AI and productivity tools are actively integrated into the CEO's office operations, resulting in faster turnaround times and a more streamlined workflow.
• The EA has meaningfully freed up the CEO's time by owning coordination and logistics end-to-end, allowing the CEO to focus on high-impact priorities.

What We Offer

• Competitive salary and benefits package, including 401(k) with company match, unlimited PTO, and generous medical subsidy for employees and their spouses or qualified domestic partners.
• Opportunities to work closely with top industry professionals.
• A dynamic and collaborative work environment.

Unrivaled is an equal opportunity organization. All qualified individuals will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity or expression, ancestry, national origin, age, disability, veteran status, or any other basis protected under applicable federal, state or local law.