Project Coordinator (Project - Based Role) at RWS Global

Project Role: Project Coordinator

Working Hours: 9:00 - 5:00pm EST, Monday through Friday

Location: Hybrid, Cincinnati or Orlando HQ; remote eligible

Other: Contractor

About Rws Global

As the world’s largest producer of groundbreaking live entertainment, and a leading force in the themed entertainment industry, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports.

Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit rwsglobal.com.

Role Summary

Our project teams are seeking an experienced Project Coordinator with a strong background in estimating and project tender process management for themed entertainment, attractions, and experiential environments. This individual is skilled at bridging creative and commercial objectives to support project coordination and delivery from concept through construction. Please note, this is a temporary contract role and is not a fulltime team member role.

Role Qualifications

• Experience in design & build communication process within the architecture, interior design or construction industries.
• Experience working in the themed entertainment or multi-discipline construction management industry.
• Familiarity with themed entertainment project lifecycles, including concept, schematic, design development, tender and fabrication
• Experience in managing project files to meet naming conventions, version control, and approval workflows
• Experience in coordinating with designers, architects, engineers, and production vendors to manage updates and revisions
• Demonstrated proficiency in project documentation structure, consistency management, project documentation network management across all disciplines and supporting materials
• Ability to support the creation and delivery of design intent and construction documentation packages
• Proficiency in document management software and standard design tools (AutoCAD, Bluebeam, Adobe Acrobat, Microsoft Office Suite, Apple Keynote; and collaborative cloud-based software similar to Box, Aconex, ACC, and SharePoint)
• Ability to work with both creative and technical teams to maintain clarity and accuracy in documentation
• Ability to work independently and take ownership of tasks
• Ability to discern shift in priorities and follow through on deliverables with a sense of urgency
• Experience managing documentation for RFQs, RFPs, and tender documentation, and coordinating between design, vendor, and procurement teams
• Excellent written and verbal communication skills, organization and analytical skills, with ability to interpret both creative intent and commercial requirements
• Experience in communication between creative, architectural, engineering, and fabrication teams to maintain design intent through all phases
• Strong multi-tasking and time-management abilities across multiple projects
• Detail-oriented with a proactive approach to problem-solving and workflow efficiency
• Adaptable to fast-paced, collaborative, and iterative design environments

This is a temporary contract role. This is not a fulltime team member role.

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