Human Resources Assistant/ Executive Assistant to the Chief People Officer at Essen Health Care

Company Overview

At Essen Health Care, we care for that!

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Position Title

People & Culture Assistant / Executive Assistant to the Chief People Officer

Reporting to

Chief People Officer

Job Summary

Essen Health Care is seeking a highly organized, proactive, and service-oriented People & Culture Assistant / Executive Assistant to the Chief People Officer to support both the day-to-day operations of the People & Culture department and provide executive-level administrative support to the Chief People Officer.

This role serves as a key liaison between leadership, employees, candidates, and external partners while ensuring the smooth execution of HR initiatives, projects, communications, and executive priorities. The ideal candidate thrives in a fast-paced healthcare environment, maintains strict confidentiality, and demonstrates exceptional attention to detail, professionalism, and follow-through.

Executive Support to the Chief People Officer

• Manage the CPO's calendar, meetings, and scheduling priorities.
• Coordinate leadership meetings, prepare agendas, and distribute meeting materials.
• Take meeting notes and track action items to completion.
• Assist with preparing presentations, reports, and executive communications.
• Manage travel arrangements, expense reports, and executive administrative tasks.
• Prioritize incoming requests and communications on behalf of the CPO.
• Serve as a liaison between the CPO and internal stakeholders, leaders, and external partners.
• Support special projects and strategic initiatives as assigned.

People & Culture Support

• Assist with employee onboarding, orientation coordination, and new hire communications.
• Maintain personnel files and HR documentation in compliance with company policies and regulations.
• Support employee engagement, recognition, and culture-building initiatives.
• Coordinate employee events, training sessions, leadership meetings, and department activities.
• Assist with recruitment coordination, interview scheduling, and candidate communications.
• Prepare employment letters, HR forms, reports, and employee communications.
• Track onboarding, compliance, training, and credentialing-related documentation.
• Support performance review cycles and employee development programs.
• Assist with maintaining HR dashboards, reports, and workforce metrics.
• Provide administrative support for benefits enrollment, employee relations matters, and HR projects.

Project & Administrative Management

• Manage multiple projects simultaneously while meeting deadlines.
• Create and maintain tracking systems, spreadsheets, and project documentation.
• Coordinate cross-functional initiatives with Operations, Finance, Credentialing, Compliance, and Clinical Leadership.
• Maintain confidentiality of sensitive employee, organizational, and executive information.
• Identify opportunities to improve administrative and operational processes.

Qualifications

Required

• Associate's degree required; Bachelor's degree preferred.
• 2+ years of administrative, executive assistant, HR coordinator, or related experience.
• Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Excellent attention to detail and follow-through.
• Ability to manage competing priorities in a fast-paced environment.

Preferred

• Experience supporting C-suite or senior-level executives.
• Experience in healthcare, human resources, or talent acquisition.
• Familiarity with HRIS, ATS, and workforce management systems.
• Experience coordinating projects across multiple departments.

Core Competencies

• Professionalism and Executive Presence
• Confidentiality and Integrity
• Organization and Attention to Detail
• Relationship Building
• Communication Skills
• Problem Solving
• Adaptability and Flexibility
• Customer Service Mindset
• Initiative and Accountability

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.