Executive Director of Admissions at NYC Public Schools

Position Summary: The Office of Student Enrollment (OSE) manages admissions, enrollment and transfers for students in New York City Public Schools (NYCPS), Early Childhood programs, 2K through grade 12, including District 75 schools. Additionally, the office oversees 12+ sites consisting of Family Welcome Centers (FWCs), and a call center which are family facing offices that conduct enrollment transactions and provide community based support to families. OSE designs and implements enrollment and admissions policies and processes that provide all students with access to high quality public schools. OSE also has teams dedicated to supporting our most vulnerable students, including students with disabilities, temporary housing, foster care, and other special populations

The Executive Director serves as the primary resource for NYCPS leadership regarding the various admissions processes. Takes the lead in guiding the admissions related work of various Student Enrollment staff as relates to the development and implementation of policy directives, analysis, interpretation of relevant data, and the implementation of procedural initiatives that support admissions. Serves as Subject Matter Expert in responding to inquiries from other central offices, field offices, elected, and community organizations. Performs related work.

Reports to: Chief Enrollment Officer

Direct Reports: Senior Director of Admissions

Key Relationships: Work closely with OSE senior leadership, DIIT, Division of Inclusive and Accessible Learning (DIAL), Early Childhood, First Deputy Chancellor, Principals, Superintendents and other NYCPS Leaders.

Responsibilities

• Oversees all aspects of admissions for 2K-12 admissions; this includes strategic planning, systems development, communications, professional development, public engagement, process implementation, and improvement.
• Works with Executive Superintendents and Superintendents to ensure an appropriate level of participation from schools across the various processes.
• Works in collaboration with Family Welcome Center leadership to ensure excellent customer service and timely resolution of inquiries from families and schools.
• Demonstrates hands on leadership by supporting admission teams at public events, school staff trainings, guiding teams through navigating relationships across divisions and managing difficult conversations with schools and families.
• Strategizes across teams to standardize and streamline admissions processes across grade levels to create consistency, coherence, and clarity for schools and families.
• Creates and implements a robust coaching and development plan for the admissions teams to ensure continued learning and honing of technical skills as well as leadership skills.
• Ensures stakeholders are engaged throughout the admissions processes around updates and changes. This means working with the OSE Cabinet to proactively engage both internal and external stakeholders.
• Works within and across central offices and organizations to raise policy issues regarding enrollment, admissions, eligibility, selection criteria and equity of access and develops processes to effectively implement these policies.
• Directs and participates in studies and evaluations to determine the needs of the student population relative to admissions and which policies and procedures may require revision.
• Prepares presentations and professional development materials for the CEO, NYCPS leadership, and all enrollment stakeholders.
• Oversees development and administration of system wide professional development regarding the admissions processes for School staff.
• Represents Student Enrollment at various meetings, which include cross functional NYCPS meetings, external meetings with parent groups, community organizations and the like.

Qualification Requirements

Minimum

• A master’s degree from an accredited college or university in education, educational psychology, educational leadership, public administration, public policy, social work, or a closely related field, and two years of satisfactory, full time progressively responsible professional experience in education administration, in such areas as: portfolio planning, educational grants/funding, student enrollment, assessment and accountability, youth development, special education, early childhood, program evaluation, policy research, college and career readiness, health and wellness, immunization, diagnostic and treatment services for parents and children, out of school programs, career and occupational education, curriculum development, evaluation and testing, educational planning, and educational statistics, or a related field, at least 18 months of this experience must have been in an executive, managerial, consultative, administrative or supervisory capacity in education administration; or
• A baccalaureate degree from an accredited college or university and four years of satisfactory, fulltime progressively responsible professional experience, in one or more of the areas as described in “1” above, at least 18 months of which must have been in an executive, managerial, consultative, administrative or supervisory capacity; or
• A four year high school diploma or its educational equivalent and six years of satisfactory, full time professional experience, in one or more of the areas as described in “1” above, at least 18 months of which must have been in an executive, managerial, consultative, administrative or supervisory capacity; or
• Education and/or experience equivalent to “1”, “2”, or “3” above. Undergraduate education above the high school level may be substituted for professional experience, in the areas described in “1” above, at the rate of 30 semester credits from an accredited college or university for each year of experience, up to a maximum of 4 years. Graduate education in areas other than those mentioned above, may be substituted for the professional experience, at the rate of 15 graduate semester credits from an accredited college or university, for 6 months of experience, up to a maximum of 1 year of professional experience. However, all candidates must have a high school diploma or its educational equivalent and 18 months of experience in an executive, managerial, consultative, administrative or supervisory capacity in education administration as described above.

Plus

• Successful experience in managing a complex, multi faceted organization.
• Excellent ability to provide services in the context of a program that is citywide in scope.
• Superior ability to prepare clear and cogent written documents and to make oral presentations.
• Familiarity with NYCPS systems and workflows (e.g. ATS, MySchools, STARS, SESIS and Service Cloud.

Preferred

• Strong organizational, interpersonal, and communication skills.
• Ability to plan and drive the work around tight deadlines, as well as pivot and redirect as needed.
• Ability to motivate team through challenging situations.
• Ability to manage vertically and horizontally to move work forward.
• Knowledge of compliance and regulatory issues for the placement and enrollment of students with disabilities.
• Knowledge of instructional methodologies and the Continuum of Services for students with disabilities.
• Understanding of funding, resource provision, and programming for students with disabilities.
• Proficiency in Microsoft Office 365 applications.

Salary: $152,070

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

• New York City Residency is NOT Required *

We encourage all applicants from the New York City tri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing [email protected]. The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.