Project Assistant at ISG

Founded in 1973, ISG is a multi-disciplinary, employee-owned firm providing architecture, engineering, environmental, and planning services to communities across the nation. Guided by our mission: simplify solutions and passionately design the future; we partner with clients to turn complex challenges into meaningful, lasting impact.

We are seeking a proactive and detail-oriented

Project Assistant to support the Major Equipment (MEQ) team within the Power Group. In this role, you will provide essential administrative and coordination support across equipment tracking, documentation, and team operations; helping ensure projects run efficiently from planning through execution. You will work closely with engineers, project managers, and clients to maintain accurate records, coordinate meetings and communications, and contribute to a highly organized project environment. Your ability to manage multiple priorities, maintain data accuracy, and support team collaboration will directly contribute to the success of critical infrastructure projects that power communities nationwide.

ISG employee owners are motivated by a shared goal to stretch the limits of great design and positively influence each other, our clients, and the communities we serve. Within our Energy Business Unit, ISG’s Power Group and MEQ team play a vital role in delivering resilient infrastructure solutions, supporting projects and clients local to Cleveland, OH.

Essential Duties

• Maintain accurate and up-to-date project, equipment, and procurement data within internal systems such as SharePoint and Coupa; ensure consistency and reliability of information across MEQ and Power team workflows
• Organize and manage electronic and physical project documentation, ensuring efficient tracking and retrieval of equipment records, vendor information, and project files
• Coordinate and support MEQ and Power team meetings by scheduling, preparing agendas, capturing action items, and documenting key decisions to keep projects aligned and progressing
• Assist in the development and distribution of project-related reports, status updates, presentations, and internal communications to support team coordination and client deliverables
• Support procurement and equipment tracking efforts by coordinating documentation, maintaining vendor communications, and assisting with purchase-related processes across project phases
• Collaborate with engineers, project managers, and vendors to ensure timely updates, accurate documentation, and clear communication related to major equipment and project milestones
• Assist with onboarding new team members by coordinating access, training materials, and team resources to ensure a smooth integration into MEQ and Power workflows
• Provide general administrative and operational support, including calendar coordination, email follow-ups, and internal process management, to maintain efficient day-to-day team operations

Skills, Knowledge and Expertise

• High school diploma or equivalent required; additional education or coursework in business, administration, or a related field preferred
• Minimum of two years of administrative, project coordination, or support experience; preferably within engineering, construction, or technical environments
• Proficiency in Microsoft Office and Windows-based applications, with the ability to manage spreadsheets, documentation, and communication tools effectively
• Strong organizational skills with a high attention to detail, particularly in maintaining accurate project, equipment, and procurement-related data
• Ability to collaborate effectively with cross-functional teams, including engineers, project managers, and external vendors
• Clear and professional communication skills, with the ability to support internal coordination and external vendor interactions
• Demonstrated integrity, accountability, and the ability to handle sensitive or project-related information with discretion
• Proactive, approachable, and team-oriented mindset with a strong commitment to supporting project success and operational efficiency
• Ability to prioritize tasks, manage multiple responsibilities, and work independently within a fast-paced, deadline-driven environment

ISG Employee Owner Benefits

• Medical, dental, and vision
• Paid time off, pro-rated amount available on your start date
• Paid holidays and paid volunteer time
• Paid parental leave
• Bi-annual profit sharing
• Employee Ownership Stock Plan (ESOP)
• 401K retirement plan
• Life insurance
• HSA and FSA options
• Bereavement leave
• Supplemental voluntary benefits
• Short term and long-term disability
• Parking reimbursement, varies on office location

About ISG

We are 100% owned by our employees! ISG's Employee Stock Ownership Plan (ESOP) allows for broader ownership, the ability to be directly connected to performance, and our culture of accountability and opportunism is amplified. Put simply, everyone works hard = everyone benefits, not just an elite group.

We are focused on strengths, using those talents to guide personal development and team collaboration. We are involved in our communities and lead through empowerment. Firm growth is a direct reflection of the dedication, ingenuity, and hard work each ISG owner brings to the office and field every day.

ISG's growth and sustainability are based on the unwavering belief that we need to grow for the betterment of our people and firm. We are entrepreneurial. We believe in having the right people onboard and being disciplined during good times and when faced with new challenges. And most importantly, we foster growth through positive mentorship and progressive ideas that lead to strategic, contextual based decisions. We believe that this unwavering commitment to our culture, clients, and dynamic qualities translates to better services for our partners, and that it will continue to guide ISG's future.

Learn more about ISG at http://www.isginc.com

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