Accounts Receivable Specialist at CALVERTS PLANT INTERIORS INC

Position Overview

Calvert’s Plant Interiors is seeking a detail-oriented and dependable Accounts Receivable Specialist to manage billing, payment processing, and client account reconciliation. This position plays a critical role in supporting the financial operations of our company by ensuring timely invoicing, accurate payment posting, and effective communication with clients regarding billing matters.

Key Responsibilities

Invoicing & Payment Processing

• Prepare, verify, and process daily and monthly invoices using the company’s accounting software.
• Distribute invoices via mail, email, and client portals as appropriate.
• Accurately post customer payments, including checks, credit cards, and ACH transactions.
• Maintain and securely update client credit card information in accordance with privacy and security guidelines.

Client Account Management

• Run and review monthly Accounts Receivable reports to monitor client payment activity.
• Assist in resolving past due accounts in coordination with the Accounting Manager and A/R Clerk.
• Generate and send open invoice reports to the sales team twice a month.
• Prepare Past Due Reports to summarize follow-up efforts and provide updates to leadership.

Customer Service & Communication

• Respond to client inquiries regarding billing, payments, and credit card updates.
• Provide invoice copies and statements upon request.
• Communicate with clients through email, phone, or other methods to follow up on overdue invoices.
• Direct non-AR-related client calls to the appropriate departments.

Administrative & Team Support

• Collaborate with other departments to ensure accurate AR reporting and transaction corrections.
• Assist teammates as needed and contribute to a collaborative office environment.

Participate in meetings and support special projects as assigned.

Work Environment & Additional Information

• This is an on-site position based in Oklahoma City.
• Occasional overtime may be required during monthly closing or busy seasons.

Equal Opportunity Employer

Calvert’s Plant Interiors is an equal opportunity employer and welcomes applicants from all backgrounds. We are committed to building a diverse and inclusive team.

Qualifications

Education & Experience

• High school diploma or equivalent required.
• Prior experience with billing, payment processing, or accounts receivable preferred.
• Familiarity with automated accounting systems.

Technical Skills

• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Comfortable using standard office equipment and business software.

Core Competencies

• High level of accuracy and attention to detail.
• Ability to work independently and manage multiple tasks.
• Strong organizational and time management skills.
• Clear verbal and written communication abilities.
• Commitment to handling sensitive information with confidentiality.
• Strong interpersonal skills and a team-oriented attitude.