Executive Assistant (to the President) at Graham Construction a 3G Company

If you are an experienced executive assistant who enjoys building relationships, aligns with our core values, and appreciates a performance and development-based company culture, this may be the right role for you.

Graham Construction, a 3G Company’s core purpose is to build relationships. Relationships both internally and externally help guide our clients from concept to completion. We operate with 5 core values in mind each day.

• We Live the Graham Mentality
• We Never Compromise Our Reputation
• We Do Whatever it Takes to Get the Job Done
• We Are Professional
• We Are ALL Committed to Safety.

Hear more from our employees.

JOB TITLE: Executive Assistant (to the President)

REPORTS TO: President

PURPOSE: The purpose of this job is to support the President with administrative and operational tasks, so the President can focus on strategic company growth and operations.

What you’ll do:

• Provide comprehensive administrative support to the President and Regional Vice Presidents (business and personal matters) including but not limited to:
• Calendar management and scheduling
• Travel planning and coordination
• Meeting logistics and preparation
• Expense management
• Administer internal and external communications on behalf of the President and Regional Vice Presidents, including email and phone correspondence, meeting scheduling, presentation materials, and follow-up communications; serving as a key point of contact and delivering exceptional client experiences through professional, responsive, and effective communication.
• Develop and maintain positive relationships with clients and their staff while ensuring accurate and up-to-date information is maintained within the CRM system.
• Prepare materials, agendas, and binders for leadership team quarterly retreats and other executive meetings.
• Create detailed briefing information to ensure President is informed and prepared.
• Coordinate personal and professional errands on President’s behalf (example: vehicle maintenance, dry cleaning coordination, gift giving, reservations, etc.).
• Execute special projects and assignments.
• Professional handling of confidential, sensitive, personal, and proprietary information.

What knowledge, skills, and abilities you’ll bring:

• Associates Degree or Bachelor’s degree preferred or equivalent experience.
• Preferred: Previous experience as an executive assistant.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with professionalism.
• Ability to work independently and complete complex duties and projects with little direct supervision.
• Ability to accurately work under pressure in meeting deadlines.
• Must have excellent organizational and communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams).
• High attention to detail.
• Occasional travel to our four regional offices (occasional overnights may be required).

Legal Requirements:

• Valid driver’s license
• Ability to pass post-offer employment testing
• Ability to pass a post-offer drug test
• Ability to take and pass OSHA 30 certification
• This is an onsite role. Must have ability to report to Cedar Rapids office Monday – Friday

What benefits you’ll enjoy:

• 401K with a 6% immediate vesting match
• Personalized growth opportunities
• Two healthcare plans to choose from
• Vision, Dental, & Life Insurance
• Paid Time Off
• 9 Company holidays annually

More about Graham Construction, a 3G Company: John Graham, a well-known developer, in the Midwest founded Graham Construction in 1981. John believed in building relationships, always doing the right thing, and looking at each project as a long-term promise; that needed to stand the test of time. More than 40 years later our company still holds these values. Graham Construction, a 3G Company, has grown into a premier Midwest General Contractor and Construction Manager. The commitment to quality and client satisfaction has led us to a long list of repetitive business, growth into three regions, and a leading employer.