Executive Admin/ AP Clerk at CREATIVE LIVING OPTIONS

The Office Coordinator/AP Clerk provides comprehensive front office and administrative support for Creative Living Options, Inc. (CLO). This role includes managing administrative operations and accounts payable functions, as well as handling the coordination of all business office services. Reporting directly to the Director of Accounting, the Office Coordinator/AP Clerk will collaborate with all members of the CLO management team, co-workers, supported individuals, field staff, vendors, and clients to effectively represent CLO and support its services.

• Front Office Operations: Oversee front office operations, including answering multi-line phones and greeting visitors professionally and welcomingly.
• Communications Management: Make phone calls on behalf of the management team, maintain and update the company’s phone directories and voicemail systems, and manage office communications (emails, mail, memos).
• Office Procedures: Oversee daily opening and closing procedures and assist in maintaining a clean, organized office environment.
• Meeting and Event Coordination: Prepare and distribute meeting minutes, manage contact databases, and assist with the planning and coordination of office functions, special events, staff retreats, business meetings, consumer meetings, training sessions, and business travel logistics.
• Supplies and Inventory: Manage office supplies and equipment inventory, ensuring organization and availability of supplies.
• Interview Support: Welcome candidates arriving for interviews, ensure completion of necessary employment paperwork, and prepare interview materials for hiring staff.
• Data Management: Handle data entry and reporting tasks and assist with file organization for both paper and electronic systems.
• Invoice Processing: Manage outgoing bills and invoices, including processing invoices, verifying vendor data, and preparing payments.
• Vendor Management: Maintain vendor records and tax documents for year-end financial reporting.
• Compliance: Ensure all financial documents and transactions comply with company policies and regulatory standards.
Other duties as assigned: Support additional tasks and responsibilities as needed to contribute to the overall efficiency and success of office operations and accounts payable functions

Benefits

• Medical, Dental, and Vision Insurance
• Life (employer-paid) & AD&D/ Voluntary Life Insurance
• Long-term Disability (employer-paid)
• Accident & Critical Illness
• Paid Holidays
• Paid Time Off
• Sick Time

Mandatory Qualifications

• High school diploma or equivalent
• Positive attitude and good judgment
• Proficiency in Microsoft Office Suite
• Ability to lift/move up to 50 pounds
• Strong interpersonal and organizational skills