Administrative Aide Mon - Fri 8 am - 4:30 pm at REGIONAL ONE HEALTH

JOB SUMMARY

Coordinates the daily administrative operations of assigned area performing various administrative functions and activities; prepares and analyzes reports and files. Acts as liaison with various departments to facilitate department activities.

Key Job Responsibilities

• Coordinates and performs administrative, technical, clerical functions and activities of assigned area without direct supervision. Assists in the development of policies and procedures relating to office operations.
• Compiles, prepares, and analyzes various reports and data. Utilize computer to enter and format data, generate statistics, computations, tables, or charts.
• Coordinates inventory control activities (including requisitioning, purchasing, distribution and charge capturing) to maintain a perpetual inventory of department supplies and materials utilizing cost effective measures.
• Conducts inventory of all equipment, items and supplies; makes adjustments in inventory balances as required.
• Reviews and processes forms and other documents, ensures that required information is accurate and complete.
• Prepares and maintains required statistics, records, files and reports for administrative and compliance purposes.
• Monitors and maintains department budget/purchasing records, grants, and contracts. Assists with the preparation of the budget.
• Serves as administrative liaison and works collaboratively with other departments, medical/hospital staff, and outside representatives or agencies for matters relating to functions and activities of assigned area.
• Provides research and administrative support to special projects, preparing data, reports, and follows-up on projects.
• May supervise, make work assignments and review work of designated personnel.

Physical Demands

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently

Qualifications

• High School Diploma or equivalent with specialized training in business and/or general office skills. Required
• Associate's Degree in Business Administration or related area preferred
• Minimum 2 years experience of general office experience. Required